A non profit organization in downtown Boston is seeking an Administrative Assistant to join their team. (Hybrid: In office Wednesday, rest of the week can be remote)
Duties and Responsibilities:
Greets visitors at the front, triages incoming phone calls, and distributes physical mail to appropriate office personnel.
Prepares, processes, delivers, and picks up mail.
Oversees and maintains the physical office space.
Ordering and organization of office supplies.
Performs general clerical tasks as needed.
Database management (e.g. updating new contact information, periodic audits to ensure accuracy of the database, takes the lead on all donation and membership payment processing, including data entry into Salesforce including checks and online payments, and sending out acknowledgement letters).
Provides as-needed assistance with various events and meetings throughout the year.
Qualifications:
1-2 years of administrative experience strongly preferred, preferably in development or at a nonprofit organization.
Proficiency in Microsoft Office required.
Proficiency in Salesforce and/or similar donor management system required.
Experience with state charitable registration/filing preferred.
Detail-oriented, strong sensitivity to deadlines, multitasking ability, strong organizational and problem-solving skills a must.
Ability to work collaboratively with a team.
Must be flexible and open to changing priorities and needs.