The Facilities Administrator will play a crucial role in ensuring the smooth operation of our facilities. This position requires a proactive individual with excellent organizational skills and a strong attention to detail.
The ideal candidate will be responsible for overseeing various aspects of facility management, including maintenance, safety, security, and environmental compliance. This is a contract to hire role, starting immediately. Please apply today, this is a quick moving process!
Pay: $22hr during contract period and $25hr once converted into a permanent role.
Key Responsibilities:
Facility Maintenance:
Coordinate and schedule routine maintenance activities such as HVAC servicing, plumbing repairs, electrical maintenance, and janitorial services.
Conduct regular inspections of the facility to identify maintenance needs and address issues promptly.
Oversee repairs and renovations, ensuring compliance with safety regulations and budgetary constraints.
Safety and Security:
Develop and implement safety procedures and protocols to ensure a secure and hazard-free work environment.
Manage security systems, including access control, surveillance cameras, and alarm systems.
Conduct safety training sessions for employees and contractors, emphasizing best practices and emergency procedures.
Vendor Management:
Source and negotiate contracts with third-party vendors and service providers, including maintenance contractors, security firms, and cleaning services.
Monitor vendor performance and ensure adherence to service level agreements and contract terms.
Review and approve vendor invoices and expenses in accordance with budgetary guidelines.
Environmental Compliance:
Stay up-to-date on environmental regulations and requirements relevant to the company's operations.
Develop and implement strategies to minimize environmental impact, such as waste management programs and energy conservation initiatives.
Coordinate with regulatory agencies and conduct audits to ensure compliance with environmental standards.
Space Planning and Allocation:
Collaborate with department heads to assess space requirements and optimize office layouts for efficiency and productivity.
Maintain accurate records of space allocations and assist with office moves and relocations as needed.
Plan and oversee office expansions or renovations, coordinating with architects, contractors, and internal stakeholders.
Qualifications:
Bachelor's degree in facilities management, business administration, or a related field.
Proven experience in facilities management or a similar role, preferably in a corporate environment.
Strong knowledge of building systems, maintenance practices, and safety regulations.
Excellent organizational and multitasking abilities, with a keen eye for detail.
Effective communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
Proficiency in relevant software applications, such as facility management systems and Microsoft Office Suite.
Demonstrated ability to work independently and make sound decisions under pressure.