Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a rigorous work ethic. Outgoing yet professional personality is a must!
Responsibilities Include:
Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management
Prepare correspondence, detailed itineraries, and coordinating client events.
Arranging frequent travel including flights, hotels, rental cars and other detailed travel arrangements for all employees, adjusting for last minute changes and delays
Creating presentations and marketing materials, processing of edits, and proofing
Serve as the key contact person for clients by providing a concierge-level of service
Keep client management systems up-to-date with client information
Organizing, updating and maintaining client information within company database
Attending meetings as needed, taking detailed notes to support the Executives
Ideal Requirements:
Bachelor's degree required
Ability to identify and resolve exceptions and to interpret data
3+ of relevant experience
Willingness to help others in the office
Proficient knowledge of Microsoft Word, Excel and PowerPoint.