Event Specialist at HAYS in Trenton, New Jersey

Job Description:

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.


Applicants must be legally authorized to work in the United States. Sponsorship not available.


Our client is seeking a Event Specialist in Weehawken, NJ.


Role description


Event Marketing (EM) supports the Investment Bank in the planning and execution of conferences, events and roadshows in collaboration with several key partners including Marketing Strategy, Marketing Production, Media Relations / Corporate Communications, Sponsorship and Corporate Access, as well as EM counterparts within the bank.
The EM specialist will act as planner for smaller conferences, averaging 20 annually, either as lead or in partnership with another specialist on the team. The conference product consists of investor days, thought leadership seminars, third party sponsorships and large-scale global institutional conferences. Planner should be both comfortable following process, abiding by policies and best practices, but should also look to innovate and reinvent, as well as inspire and mentor the team.
• Act as lead planner and/or co-planner on a diverse allocation of programs within the conference product for multiple businesses within the Investment Bank
• Prepare multi-faceted budget forecasts and manage approval processes
• Liaise with event stakeholders, internal partners and support teams, directing process, building relationships and upholding team/functional credibility
• Plan and execute all conference logistics including venue negotiations, proposals and contracting, timelines, budget planning and reconciliation, content development and speaker management, marketing materials and web development, RSVP management and reporting, agenda creation, audio-visual, event technology, entertainment, transportation, VIP handling, sets, signage and environmental design, premiums and post-conference summaries
• Work in tandem with Corporate Access team on investor days and institutional conferences to support logistics for 1x1 meetings, client marketing communications development and distribution, expert speaker engagement, agenda supervision, registration oversight and reporting
• Oversee analyst deliverables and participating company commitments and activity when building out investor conference agendas
• Liaise with corporate client investor relations teams regarding conference participation and logistics
• Work with preferred technology tools to build budgets, create and send conference and event communications, develop microsites, collect registrations, pull data and formulate reports
• Work with Marketing Strategists to develop tailored, signature conference and event opportunities, in line with business, country and brand objectives, as well as those firm-wide
• Collaborate with Strategists and business stakeholders on thematic content discussions when needed, contributing with well imagined/researched recommendations, pricing and proposals
• Facilitate design of marketing materials complying with corporate identity and global standards
• Oversee conferences and events onsite to ensure flawless execution; anticipated travel 4 - 6 times annually
• Foster relationships with vendor and hospitality partners


Skills & Requirements


• Must be a strategic thinker and able to execute independently on projects, as well as effectively work within a strong team environment
• Excellent organizational skills and strong attention to detail
• Able to effectively juggle multiple projects in various stages of development
• Inspire confidence and be able to influence internal clients to desired outcome
• Enjoy working closely with a diverse range of clients, establishing their needs and tailoring a program of events to meet exact requirements
•
Able to work across organizational borders - need to liaise with colleagues in other areas with perhaps different objectives or approaches
• Able to appreciate and work easily with regional variance and cultural differences
•
Exceptional communications skills in terms of leading meetings and calls, daily interactions and written communications
• Comfortable operating with senior individuals
• Able to understand mentality of a large corporate
• Patient, able to calmly assess situations and act in the best interests of the team/internal client/firm - manage frustration levels well. Able to step outside contentious situations and be practical
• Enthusiastic approach
• Real team player - has belief in collective ownership and collective success
• Needs to be fully conversant with Microsoft Office
• Excellent logic and problem solving in terms of budgets and reporting
• Able to negotiate with suppliers to achieve best price - but also realize where quality cannot be compromised
• IT proficiency
•
Basic to advanced business acumen within the financial services and/or investment banking space
• Comfortable with creative design processes - managing the creation of collateral from concept through to production
• 7 - 8 years conference & event planning experience within Financial Services, preferably at a bulge bracket investment bank(s)
• Undergraduate degree(s), advanced study or certification(s) in event management a plus.


Benefits/Other Compensation


This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).


Why Hays?


You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.


Nervous about an upcoming interview? Unsure how to write a new resume?


Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.


Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays' guiding principles is 'do the right thing'.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.


In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.


Drug testing may be required; please contact a recruiter for more information.


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#1161099 - Brianna Lucarini