Job Description:
Department
FACILITY OPERATIONS-IUB (BL-PHYP-IUBLA)
Department Information
Capital Planning and Facilities (CPF) works to ensure that IU campuses are beautiful, functional, and sustainable while supporting excellence in teaching, learning, research, and community engagement across the entire university.
A unit within Capital Planning and Facilities, Operational Finance provides financial and budget oversight and analysis, ensures compliance to university policies, and process transactions for all units within Facility Operations and CPF.
Job Summary
- Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management, human resources, and compliance.
- Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
- Provides training and development of newly assigned or less experienced personnel.
- Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
- Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
- Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
- Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
- Provides input into non-technical portions of grant and contract proposals.
- May coordinate and participate in a variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree in finance, business, or related field
Preferred
- Master's degree
Required
2 years related functional experience
SKILLS
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Excellent organizational skills
- Excellent collaboration and team building skills
- Effectively coaches and delivers constructive feedback
- Instills commitment to organizational goals
- Experience using large scale financial platforms in and/or for a variety of financial operations
- Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
- Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures
- Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
- Ability to mine data from multiple sources and integrate into usable formats
- Ability to clearly present material and make it accessible to a variety of audiences
- Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
- Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
- Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships
- Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
This is an in-person position
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Operational
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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Telephone: 812-856-1234
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