Posted in Other 12 days ago.
Proposed Start Date | 05/20/2024 |
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Classification Title | Administrative Program Spec |
Working Title | Event Operations and Logistics Coordinator |
Department | 670202 - AUX SMC Office |
Position Number | D93341 |
Representation | OP - SEIU/OPEU Local 503 |
Position FTE | 1.0 |
End date, if applicable |
Brief Description of PSU/School/Dept | Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation. For information about the Campus Events and Student Union department, please visit https://www.pdx.edu/conferences/ |
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Position Summary | The Event Operations and Logistics Coordinator manages the Student Operations Team (SOT) comprising 30-50 student employees within the Campus Events and Student Union department. The team sets up/breaks down furniture for events, cleans meeting rooms and classrooms, and performs light maintenance duties in the venue portfolio including: Smith Memorial Student Union, Hoffmann Hall, and Viking Pavilion Arena. The Coordinator hires, trains, and schedules the team, assigns daily workloads, manages the student labor and supplies budget, tracks equipment inventory, and assists with cleaning rooms and setting up furniture. Reporting to the Building and Event Venue Operations Manager this permanent, full-time, union-represented position is part of an innovative team that directly manages the client relationship process throughout the entire event lifecycle. The Coordinator works closely with departments across campus including Facilities & Property Management, Office of Information Technology, Athletics, and Campus Public Safety, as well as external agencies such as Chartwells catering and other event service providers by providing excellent customer service ensuring a positive and memorable experience for diverse audiences. This permanent, full-time position is part of an innovative team and spends 80% of their time managing the needs of Smith Memorial Student Union and 20% time managing operations at the Viking Pavilion Arena. Employment at PSU includes a comprehensive benefits package with at least 38 days of paid time off each year, 95% employer-funded premium healthcare, 100% employer-funded retirement plans, and 70% off of tuition for you, dependent children, and your spouse or domestic partner. |
Minimum Qualifications from Classification | - two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR - an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. |
Additional Minimum Qualifications for this Position |
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Preferred Qualifications |
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Key Cultural Competencies |
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Environmental Stewardship | Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. |
Work Days/Hours | 40 hours per week, flexible working hours based on event and building needs, generally from Tuesday-Saturday, 1-10pm. |
Total Compensation Range & Benefits Statement | The starting salary rate for this position will be between $20.15 and $22.99 per hour. The starting salary will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities : https://www.pdx.edu/human-resources/benefits-overview Please visit the total compensation calculator website to see the added value of PSU’s employee benefits at https://www.pdx.edu/hr/psu-total-compensation-calculator |
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