Buyer Assistant - Material Management at County of Riverside in Riverside, California

Job Description:

ABOUT THE POSITION

The Riverside University Health System's - Behavioral Health is seeking a Buyer Assistant to join their Material Management team. Under general supervision, the incumbent will be responsible for purchasing low value items but with high frequency and may be assigned more complex purchases that require market research, competitive bids, and a bid recap - all to stay in alignment with ACO and County Purchasing, answering the telephone, processing/coding invoices for payment, training junior staff; performing a variety of technical activities relating to the procurement of goods, materials, supplies and equipment, performing related processing and record keeping functions, operating within a framework of standard policies and procedures, exercising responsibility for accurate and timely performance of procurement support activities, and performing related duties as required.
This position is located in Riverside.

The most competitive candidates will have professional experience with the following software:
- PeopleSoft
- Excel, Word, and Microsoft Suite (all components)

The schedule for the position will be either a 5/40 or 9/80, and can be determined at a later date.

Meet the team! RUHS-BH Website

EXAMPLES OF ESSENTIAL DUTIES
•Research and conduct comparisons on products, services and vendors; compare availability, quality and cost factors for department needs; research problems, adjust schedules to meet deadlines and time frames and respond to customer concerns; review Procurement Services databases for turn-around time, and assist where necessary to expedite orders.
•Determine vendors from which purchase will be made and issue purchase orders up to $2,500; review standing purchase orders for renewal and departmental blanket orders to ensure low-cost emergency vendor service.
•Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports; maintain automated and manual filing systems for department supplies.
•Review requisitions for completeness, accuracy, cost effectiveness and adherence to standards, codes, County policies and procedures; monitor vendor documentation and purchase order activity; plan and schedule ordering, receipt and/or storing of goods; interpret complex reports and invoices to ensure goods received match requisitions; review documents for conformance to requisition policies.
•Order supplies and stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records; inform appropriate County departments of relevant deliveries.
•Answer routine questions in person or via telephone; answer questions that involve searching for and abstracting technical data and detailed explanations of laws, policies or procedures; assist staff in solving the more complex and difficult inquiries, referring matters requiring policy decisions to a supervisor.
•Assist in training and orienting new staff members, as required.

MINIMUM QUALIFICATIONS
Experience: One year of experience as an Accounting Assistant I (or higher) or Office Assistant II (or higher) with the County of Riverside or an equivalent position, in which the experience involved routinely processing Low Value Purchase Authorizations (LVPA's) or similar purchasing instruments.

Other Requirements
License/Certificate: Possession of a valid Class C California Driver's License and Auto Insurance.

Knowledge of: Basic methods, practices, and terminology of fiscal and procurement recordkeeping; basic business mathematics; basic mathematical/fiscal computer applications such as PeopleSoft queries and spreadsheets as they apply to the procurement process.

Ability to: Learn County purchasing principles, procedures and terminology; learn the methods of pricing, including the calculation of discounts and taxes; interpret and apply a variety of regulations, procedures and requirements; operate standard office equipment including computerized procurement systems; perform research to resolve problems and correct errors; read, understand and follow written and oral instructions; prepare data in proper format and perform data entry; understand and maintain purchasing files or other record systems; recognize and correct computational errors; prepare routine and special reports; communicate effectively; establish and maintain effective and cooperative working relationships with others, exercising patience, tact and discretion in explaining purchasing procedures.

SUPPLEMENTAL INFORMATION
Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). If you are a qualified individual and need a reasonable accommodation to take this exam, contact the recruiter before taking the exam. For additional information and the accommodation form, visit the Disability Access Office web page at: http://dao.rc-hr.com

Veteran's Preference:The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .

Pre-Employment All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).

Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

What's Next? Open to All Applicants
This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of The Riverside University Health System may be considered before other applicants depending on the volume of applications received.

Application Period BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the closing date of this recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Questions regarding this recruitment? Please contact Raven Padilla via email at rpadilla@rivco.org .

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
  

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

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