An innovative and busy Chairwoman/CEO is seeking a champion Executive Assistant to join her team. We're looking for a proactive and intuitive professional with a with a proven track record of working in an administrative role where you have navigated between high-profile contacts, global projects and companies and had to facilitate heavy scheduling and communications within an unstructured and fast-paced environment. The right person for the job has a positive, "can do" mentality and a drive to handle all projects with tact and precision. We need a scheduling champion and a "time zone" air traffic controller with a humble nature and knack for prioritizing. This is a BIG job, with so many perks, you get to work with the BEST OF THE BEST in the industry. We are fully remote which requires a truly independent worker who loves to stay connected through Slack and email. We have occasional on-site meetings in Los Angeles, so you must be residing in LA already.
We are looking for someone who is authentic and kind, who wants to work hard and with a great team that is collaborative. We are also looking for someone who values loyalty and stability - this is someone who wants to be in a long-term EA position. We are seeking someone who loves being an Assistant and has the chops to work with a very special team and Executive. If you can navigate chaos and remain calm under the highest of pressures, we would love to meet you. This team is kind, collaborative, ZERO egos around, and wants to add a like-minded team player.
In this vital role, you'll act as the right arm to the firm's visionary CEO. Your confident nature and experience will help you succeed in this role, where you'll be:
Managing all professional appointment scheduling (heavy calendaring, every-changing schedules and making sure each project and appointment is on track)
Navigating and communicating with a high level of tact and discretion - you'll be working closely with high level entertainment agents, managers, producers, creatives, HNW individuals, etc.
Working with third party vendors and suppliers to coordinate events and gatherings
Working closely with our in-house team Travel Manager to communicate travel arrangements (commercial and private), paying special attention to convenience, organization, and budget
Archiving and reporting all applicable expenses
Project managing long-term personal and professional CEO endeavors
Ad hoc administrative support as needed
Candidates will need:
3-6+ years minimum administrative experience - ideally working either in-house for a busy executive or as an Executive/Personal Assistant for a HNW executive or celebrity or working within Private Equity or Investments. You must be able to provide stellar references from your direct supervisors/boss.
Thorough understanding of MS Office, Google Suite, and Slack
An ability to succeed in a demanding, fast-paced capacity
Willingness to adapt to changing responsibilities and expectations
Professional and refined communication skills
A reliable car and valid driver's license + PASSPORT
100% on call in our fully remote environment, start time around 7am PST
Must be dog friendly
This is a great opportunity to partner with a top Executive. Please submit your resume to be considered.
Salary Range is $75,000-$85,000 base plus 100% benefits
We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.