Stamford, CT-based finance firm is seeking a highly organized and proactive Administrative Assistant to provide support to an Investment Team. This role will involve assisting senior executives and managing various administrative tasks in a dynamic and fast-paced environment.
Salary: $90 - 100k + paid OT
Key Responsibilities:
Provide comprehensive administrative support to a team of seven.
Manage complex calendars, schedule meetings, and anticipate scheduling conflicts.
Coordinate domestic and international travel arrangements.
Process expense reports using Concur expense systems.
Handle incoming calls and manage communications effectively.
Assist with document management and ad hoc projects as needed.
Build and maintain positive relationships with internal and external stakeholders.
Maintain confidentiality and discretion in handling sensitive information.
Input data into DealCloud and perform other ad hoc tasks as required.
Requirements:
Associate or bachelor's degree preferred.
Minimum of 5 years of experience in an administrative role supporting senior executives, preferably in financial services.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
Ability to work in a fast-paced trading floor environment.
Strong organizational, problem-solving, and time-management skills.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet tight deadlines.
Proactive, detail-oriented, and able to handle pressure with professionalism.