Ideal Candidate: 3-5 years of admin assistant experience. Preferably supporting senior executives.
Job Details: Primarily responsible for managing multiple complex calendars including independently coordinating complex meetings across cross functional teams. Assisting staff members with compiling documents for submissions, formatting, and distribution of submissions. Will also manage complex administrative support activities, lead administrative projects, and provide management with status/activity reports. Assisting supervisor with coordination of management issues, (i.e., tracking and supporting compliance and training issues, maintaining departmental SharePoint sites including posting department/staff goals and objectives).
Skills: Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able to identify potential issues. , track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement. Demonstrated ability to interact with outside vendors and various levels of management. Experience with MS Outlook, Word, Excel, PowerPoint, Teams and SharePoint in an office setting.