Top international law firm is seeking an EA for the San Francisco office.
A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.
The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative, and team-oriented environment.
Responsibilities include but are not limited to: • Proactively support Partners/Lawyers' client, practice and business development activities and outreach. • Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates). • Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.
Business Development/Client Impact: • Understand business development and client priorities of each supported Partner/Lawyer. • Maintain and update current list of contacts and business activities in CRM/Interaction database. • Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them. • Build relationship with clients and client assistants. • Execute requested follow up calls with clients. • Schedule client entertainment and assist with local event management. • Assist with preparing materials for use in meetings, pitches and proposals. • Undertake research in support of Partners/Lawyers' business development as directed. • Requirements: • A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment. • Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience. • A great sense of client service and comfortable working in a high pace environment. • Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +. • Excellent project management and analytical skills. • Strong presentation and writing • Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients • An undergraduate degree or relevant professional or industry experience is required.