We are looking to hire a support staff member that has demonstrated experience as an Executive Administrative Assistant who is capable of moving through various tasks and job responsibilities. Self starter, takes initiative and flexible are the key traits needed to be successful!
Administrative Tasks
Support the CEO and the COO with calendar management, scheduling meetings, and coordinating travel arrangements
Prepare reports, presentations, and data, as well as maintain files and office supplies
Serve as the primary point of contact between the executives and internal/external clients
Handle correspondence, screen calls, and manage email inboxes, ensuring timely responses and confidentiality
Organize and facilitate internal and external meetings, including logistics, agenda preparation, and follow-up actions
Take on special projects with a hands-on approach, from initiation to completion, requiring minimal supervision
Personal Assistant Tasks
Manage a portion of the executives' personal tasks, such as errands, personal shopping, and managing household staff, as needed
Ensure a seamless blend of professional and personal life responsibilities
Assist in event planning and execution for both business and personal functions
Qualifications:
Associates or Bachelors Degree
10+ years of work experience, at least 5+ years as an assistant to C suite leadership
Advanced proficiency in Gmail, Google and Apple calendar management, Microsoft Sharepoint and Smartsheets and Google Drive
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
About FIZYX: We are a boutique hedge fund, distinguished by our tailored investment strategies and personalized service. As a lean team, our focus is on maximizing returns for our clients through innovative and proprietary solutions. In this dynamic environment, our team thrives on collaboration, precision, and a deep understanding of the markets. We pride ourselves on our close-knit culture and commitment to excellence in all aspects of our work.