Are you an exceptionally organized, and detail-oriented individual with a passion for education and administrative excellence? Look no further! Our client is seeking a dynamic Executive Assistant to support the VP of Finance and Administration. This is an excellent opportunity to join a well known educational institution. This position can accommodate either a full time or part time schedule.
Duties
Maintains CFO calendar, schedules meetings and supports Office operations.
Prepares resolutions for board approval, or for information for contracts according to the purchasing policy.
Reads and analyzes documents to determine their significance; develops system to organize and maintain all official records
Organizes, coordinates and communicates budget preparation and works with departments to receive, process and report all budget requests
Prepares budget transfer reports for the Board and maintains records of board actions relating to financial decisions. Prepares budget amendments and resolutions.
Coordinates annual insurance renewals, and applications for certificates of insurance. Manages property casualty claims processing.
Maintains a central database of all Contracts engaged by the College and copies of invoices for institutional contracts approved by the CFO.
Coordinates travel arrangements, prepares itineraries; prepares, compiles and maintains travel vouchers and records; submits vouchers for reimbursement of expenses for the CFO
Knowledge, Skills and Abilities
Superior ability to plan, organize and prioritize work to meet deadlines and goals
Strong attention to detail
Dependable and able to work independently and as a college-wide team member
Strong computer word processing, electronic spreadsheets and database management i.e. Excel, Access, PowerPoint, Word, and Outlook) and analytical skills
Excellent communication and customer service skills
Excellent critical thinking skills with the ability to appropriately address inquiries and make referrals, as necessary.
Ability to maintain strict confidentiality of information
Education and Experience
Bachelor's Degree in Business Administration, Accounting or related field or Associates degree with a minimum of 8 - 10 years of applicable experience, preferably supporting senior level management in higher education or government accounting. Experience handling complex duties and data.