Administrative Assistant at CAI in Concord, New Hampshire

Job Description:

Administrative Assistant

Req number:

R2449

Employment type:

Full time

Worksite flexibility:

Onsite

Job Summary

As the Administrative Assistant, you are responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties

Job Description



We are looking for an Administrative Assistant to perform office operations and upkeep and other clerical duties. This position will be a full-time contract role and on-site.



What You'll Do

• Locate and correct data entry errors or report them to supervisors
  
  


• Compile, sort, and verify the accuracy of data before it is entered
  
  


• Compare data with source documents, or re-enter data in verification format to detect errors
  
  


• Store completed documents in appropriate locations
  
  


• Select materials needed to complete work assignments
  
  


• Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners
  
  


• Maintain logs of activities and completed work
  
  


• Download data from the web and import to custom database user interface software
  
  


• Resolve unclear or poorly visible information by communicating with others
  
  


• Work with Vendor to coordinate pick-up and drop-off schedules
  
  


• Time Management - Managing one's own time and the time of others
  
  


• Writing - Communicating effectively in writing as appropriate for the needs of the audience
  
  


• Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions
  
  

What You'll Need



Required:

• 3-5 years professional experience in an administrative/data entry role performing the duties as described in the job description
  
  


• 1 year of experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
  
  


• 3 years of experience providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person
  
  


• 2 years of experience running various database user queries and searches (i.e. Microsoft Access)
  
  


• 1 year of experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional
  
  


• 3 years of experience working with Microsoft Office products (e.g., Word, Excel, Outlook)
  
  


• 3 years of Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)
  
  


• Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
  
  

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
  
  


• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
  
  


• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
  
  


• Ability to lift a full banker's box (approximately 35 pounds)
  
  

Reasonable Accommodation Statement



If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.



Equal Employment Opportunity Policy Statement



It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Apply Now