Business Service Specialist - College of Media at University of Illinois in Urbana, Illinois

Job Description:

Business Service Specialist - College of Media




College of Media




Job Summary

Performs professional accounting support for the administrative offices with the College of Media and Illinois Public Media including oversight and approval of reimbursements and account transactions utilizing independent judgment, extensive knowledge of the University's enterprise-wide Banner system, and knowledge of business principles, practices, theories, and terminology.



Duties & Responsibilities

• Submit Media and IPM iBuy requisitions and Contracts+ submissions. Track all purchase orders (POs) for Media Admin, College of Media academic departments (ie: Gregory Hall depts) and IPM.
• Act as Unit Manager Reviewer in Chrome River. Review reimbursements for completeness and conformity. Create Chrome River reports as needed. Process Human Subject Advances and reconciliations. Add and remove CFOPs from Chrome River. Process wire transfer payments.
• Create, maintain, and distribute Excel workbooks for financial tracking of Media accounts and transactions. Periodically update workbooks throughout the month to track encumbrances as requested. Process Journal vouchers and BARs to correct transactions and redistribute funding and expenses. Tracks activity of grant accounts and prepare fiscal reports for them. Prepare other financial reports for personnel as requested.
• Prepare and present training/information sessions on a semi-annual basis for College of Media and IPM personnel. Maintain a server folder of financial resource material for Media personnel, including university job aids for P-Cards, T-Cards and University Payables' Chrome River system. Act as point of contact for questions regarding Chrome River, allowability of expenses, completion of request for funding forms, and proper procedures for purchasing and other payments to vendors.
• Maintain the College of Media CFOP lists, by department/unit. Grant access to accounts in My-UI-Financials for COM and IPM staff. Request creation of new accounts and termination of current and old but still active accounts.
• Serve as a Technology Services Telecommunications Unit Coordinator, entering telephone service requests and tracking departmental charges. Serve as a Facilities and Services contact, placing service requests. Performs other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.


• Two (2) years of professional business, financial, and/or managerial work experience.


• Demonstrated experience with university accounting policies and procedures.


• Demonstrated experience with finance and information systems including Banner, iBuy, and Chrome River.

Knowledge, Skills and Abilities

• Knowledge of University accounting procedures, University electronic forms and corresponding procedures for processing them.


• Ability to independently identify and correct voucher problems, incorrect transfers, rogue C-FOAPALs, etc.


• Ability to organize and maintain a filing system to track Media vouchers for each fiscal year, and maintain an on-line filing system within Media's server for all other aspects of this position.


• Knowledge of Windows operating systems and programs, software packages, and university systems used by Media.


• Knowledge of word processing with MS Word, with ability to design and use forms.


• Ability to generate financial statements and compile Excel spreadsheets.


• Requires excellent math skills, including insertion of formulas into workbooks to automate data entry.


• Ability to compose complex letters, emails, Excel spreadsheets and etc. with good grammar, punctuation, and spelling.


• Ability to communicate well through verbal conversations, email, and other written communication.


• Ability to work effectively with others by assisting Media personnel with requests.


• Ability to assess customer needs, meet quality standards for service and evaluate customer satisfaction. Ability to work independently and exercise sound judgment in decision making.


• Ability to prioritize tasks according to importance and urgency.


• Ability to remain calm and productive in a busy work environment with frequent interruptions.


• Ability to work under pressure of multiple deadlines.


• Ability to operate office accounting machines and equipment.

Appointment Information


This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/18/2024. Starting salary is $50,000, and is commensurate with experience. This position is not eligible for sponsorship.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on Monday, May 13, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kiener2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1024272
Job Category: Administrative
Apply at: https://jobs.illinois.edu
Apply Now