Administrative Assistant at Beacon Hill Staffing Group, LLC in Boston, Massachusetts

Job Description:

Our client, a financial management firm, located in Boston, is seeking Administrative Assistant to support the office to cover a 6 month leave (that could extend). This position requires someone who is a team player and has excellent communication and organizational skills. He/she can identify and manage the right priorities and processes to ensure that the bankers have what they need to seamlessly serve the needs of its clients. The Administrative Assistant is expected to multi-task and adapt in a fast-paced environment. This role can pay 30-35/hour based on experience and is looking for something to start asap.



Responsibilities

• Manage calendars and book meetings


• Book travel and ground transportation for client events, roadshows, etc.


• Process and submit complex expense reports on a timely basis


• Accurately code expenses and provide backup documentation as necessary


• Trouble shoot as needed for missing receipts from hotels, restaurants, etc.


• Proficiency in Concur required


• Organize and schedule client and internal meetings/calls


• Effectively manage complex calendars


• Proficiency in Microsoft Outlook and Connect preferred Phone coverage


• Answer high volume/multiple phone lines


• Take and relay messages accurately, respond as needed


• Provide backup support and phone coverage for other Administrative Assistants


• Manage and book point-to-point international and domestic travel - flights, hotels, rental cars, ground transportation, using American Express Travel/Concur


• Provide related information as needed - directions, alternative and back-up options commuting time, time differences, etc.

Basic Job Requirements

• Minimum of 3 - 5+ years' experience in a fast-paced environment, preferably in the financial services industry


• Technology - proficiency with Word, Excel, Outlook and Concur

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you!


Beacon Hill. Employing the Future (TM)
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