Senior Executive Assistant at Beacon Hill Staffing Group, LLC in ARDEN HILLS, Minnesota

Job Description:

Job Description: Senior Executive Administrative Assistant




Position Overview:



Beacon Hill is seeking a highly skilled Senior Executive Administrative Assistant (EA) to provide comprehensive support to our client's Chief Technology Officer and Chief of Staff to the President. In this critical role, you will handle diverse, confidential, and time-sensitive tasks, ensuring the efficient operation of the executive office. The ideal candidate will excel in managing complex interactions and prioritizing tasks, contributing strategically to the executive's daily activities.



Key Responsibilities:

• Strategically manage interactions and prioritize requests, emails, and correspondences based on organizational priorities and executive preferences.


• Proactively manage the executive's calendar, including scheduling and coordinating meetings, projects, and events.


• Prepare meeting briefings, agendas, and materials for internal and external engagements.


• Draft correspondence, letters, emails, memos, and presentations with a high degree of professionalism and accuracy.


• Cultivate strategic relationships with key stakeholders and external contacts.


• Coordinate various events, from small meetings to large-scale gatherings, both in-person and virtual.


• Arrange domestic and international travel logistics for the executive.

Core Competencies:

• Exceptional verbal and written communication skills, with the ability to adapt style based on audience and situation.


• Strong decision-making ability and composure under pressure.


• Detail-oriented with a focus on accuracy and quality of work.


• Proactive problem-solving skills to address issues before they escalate.


• Excellent organizational and time management skills to handle multiple tasks efficiently.


• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Teams) and other relevant technologies.


• Exemplary judgment, integrity, and discretion in handling sensitive information.

Required Experience:

• High School diploma or equivalent with a minimum of 7 years of experience in executive administrative support.


• Previous experience in a high-profile executive assistant role, interacting with senior executives and board members.

Preferred Qualifications:

• Post-secondary education is highly desired.


• Advanced proficiency in MS PowerPoint, Excel, and Word.

This position offers an exciting opportunity to work closely with senior leadership in a dynamic environment. If you thrive in a fast-paced setting, possess exceptional organizational skills, and excel in supporting high-level executives, we encourage you to apply.


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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