ADMINISTRATIVE ASSISTANT, PENN VET at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Duties: The University of Pennsylvania School of Veterinary Medicine is a global leader in veterinary education, research, and clinical care. Founded in 1884, the School is a proud member of the One Health initiative, linking human, animal, and environmental health. http://www.vet.upenn.edu/


Provide support for advancement services department, particularly gifts processing, acknowledgments and budget expenses, and ancillary support to Development Office Directors.


* Support the Vice Dean of Advancement with scheduling and correspondence.
* Support stewardship efforts by working with the major gifts team to produce stewardship reports for higher level donors.
* Provide administrative support for Board of Overseers events and meetings
* Handle acknowledgements for Philadelphia campus gifts
* Process gifts from VIPs and assigned prospects as well as other donors
* Audit, monitor, and process pledge schedules and pledge reminders
* Act as back-up for 3rd party acknowledgments
* Assist with 'special' solicitations and projects
* Provide support for miscellaneous special events
* Participate in school/department events throughout the year
* Perform other duties as assigned

Qualifications: High school diploma required, 1-3 years of administrative support experience, or equivalent work experience; ability to work independently; experience in the use of Microsoft Office products; donor data base experience preferred; willingness to learn new software applications; excellent communication skills, both oral and written; excellent attention to detail and organizational and prioritization skills; ability to juggle multiple priorities within tight deadlines; excellent customer service skills; ability to deal with confidential information. Staff events as needed. Ability to lift 25lbs.

Reference Number: 90-30665

Salary Grade: 023

Employment Type: Non-Exempt

Org: School/Center Development

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative