Sales Administrator at Mestek Machinery, Inc in CEDAR RAPIDS, Iowa

Job Description:

Job Description

This role will be responsible for invoicing and order entry in the sales department. It includes being a point of contact for internal and external customers providing current information related to the sales and account receivable lifecycle. As well as a variety of clerical duties of a routine and recurring nature, including typing, filing, and preparation of standard forms. Acts as a periodic receptionist relaying incoming and interoffice calls.

Essential Duties

• Compiles data from varied sources and makes summary reports as required. May involve routine mathematical calculations and tabulations in accordance with established methods.


• Processes work orders or documents requiring Mestek Machinery procedural knowledge.


• Provides prompt and accurate internal and external customer service to stakeholders.


• Reviews documents for sufficiency, obtains necessary signatures, and routes appropriately.


• Maintains accurate customer files.


• Verifies deposits and posts to accounts receivable.


• Generates shipping/invoicing documents for machine and parts orders.


• Duplicates, files, and retrieves accounts receivable material as needed.


• Responsible for the life cycle of sales and invoicing process and communication with various stakeholders.


• Process and maintain sales quotes, ERP, and CRM systems.


• Performs other such duties as may be assigned.

Education and Experience

• Graduation from high school or GED equivalent.


• Experience with manufacturing, sales, accounting preferred.


• Working knowledge of ERP (Epicor) and CRM (Salesforce) platforms.


• Ability to use computer software such as Microsoft 365.


• Understanding of basic accounting cycles.


• High energy, high integrity, self-starter requiring minimal supervision.


• Excellent oral and written communication and interpersonal skills.