Our client is a unique investment firm located in Greenwich, Connecticut looking to hire an Executive Assistant to support a small team (Partners, Associates). The ideal individual will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. Prior admin experience within alternative investments (5+ years) not necessary, but highly preferred.
Responsibilities include (but are not limited to the following):
Act as gatekeeper to executives and maintain relationships with all internal and external stakeholders
Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings
Schedule conference rooms for internal and external meetings; coordinate all supporting technology
Help maintain the facilities and overall operations of the organization
Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements, and follow up on any action items as needed
Send and reply to emails on behalf of professionals; draft other correspondence as needed
Communicate with clients on a regular basis
Arrange both domestic and international travel for professionals, including flights, cars, hotels, visas, and other reservations
Track, prepare, and process expense reconciliations, out-of-pocket reports, and invoices
Handle confidential documents and correspondence as needed
Maintain entry of data and data integrity in databases including Outlook contacts and CRM
Qualifications:
Bachelor's degree HIGHLY preferred
Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
Excellent oral and written communication skills and high attention to detail
Professional presence, positive demeanor and strong interpersonal skills
High level of integrity, sound judgment, and strong work ethic
Eagerness to work in an entrepreneurial, results-driven environment
Proficiency in Microsoft Office Suite, and CRM software (Salesforce, DealCloud, Juniper Square) a PLUS
Please email resumes to rowan@hudsongatepartners.com