If you are an experienced office manager who is has great communication and organizational skills, we would love to hear from you!
Job hours are Monday through Friday, 8:00- 4:30pm. Benefits of Health Insurance, Life Insurance, Disability Insurance, Vision Insurance, 401k, Paid Holidays and Paid Time Off are all available.
Qualifications:
High school diploma required. College degree preferred.
Prior Office Manager experience required.
Proficient in use of personal computer, word processing software, calculator and agency automation software.
Ability to perform multiple tasks in a complex working environment, accurately and efficiently.
Standards of Performance:
Use of proper English & telephone techniques.
Greeting clients and visitors promptly and in a friendly manner.
Working with others as a team and maintains a positive and respectful attitude with colleagues.
Maintaining the appearance of your work area & the office in general.
Maintains confidentiality of all information related to clients, customers, employees, carriers, or as appropriate, other information.
Complying with the guidelines set forth in the office manual
Physical Demands:
Must be physically able to work a minimum of 40 hours per week in the office. The employee is regularly required to see, hear and project voice well enough without amplification. There is frequent need for the employee to stand, sit, walk, use repetitive small motor activity, use hands and fingers, and reach with hands and arms. The employee is occasionally required to lift and carry up to 30 pounds; to stoop, kneel, crouch, or crawl, and to ascend and descend stairs. This position requires a high-energy level and ability to handle stress-related situations on a daily basis. The employee may be required to drive and travel unaccompanied in diverse weather conditions.
Primary Job Functions:
Is to assist agency management, oversee employees, and interact with clients. These duties will include, but are not limited to the following:
1. Scheduling meetings & appointments
2. Reviewing office policies & procedures
3. Some management of employees, including time off approvals and handling complaints
4. Organizing office social functions and events
5. Preparing presentations & reports
6. Maintaining general office organization & supply orders
7. Answering phones - answer telephone promptly & use intercom or instant message to alert co-worker of call.