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Looking for a new career? Small law office that serves businesses and people injured in motor vehicle collisions or other discrete circumstance. Looking for someone who is eager to learn and grow.
Minimum Requirements:
- High school diploma or GED
- Eighteen (18) years of age
- Bilingual English / Spanish to communicate with monolingual clients
- No experience as a receptionist, this employer is willing to train qualified applicant
- Experience and / or training using MS Office, MS Excel, MS Outlook
Preferred:
- Valid driver's license to attend trials, run errands and deliver mail to post office
- Experience using Time Matters and Clio
Employer Notes:
- This employer conducts a background check and a DMV records (if relevant) check before first day of employment
- Need to be a calming presence for clients who may be stressed, while still being assertive.
Job Duties:
- Answer and make telephone calls in English and Spanish to communicate with clients
- Take notes of all phone calls and conversations
- Draft documents, conduct filing, maintain client files; open and close files, scanning/copy/fax
- Provided court/trial support to lawyer as needed, documents to and from court, obtain supplies, research laws, support clients
- Tasks related to maintaining a clean and functioning office
- Responsible for office related correspondence; mail, email and phone calls
- Prepare for office holidays and parties and other events
- Maintain lawyer's calendar
- Maintain own time sheets for time worked on files and for hours worked
- Prepare food, drinks, and other items needed for meetings and the office generally
- Assist lawyer in activities needed to free up her time for lawyer centered work
- Maintain client confidential information
- Accept payments from clients and provide receipts
- Keep client monies and evidence in trust and ensure they are not lost or stolen
- Provide customer service
- Provide other duties as assigned
Hours:
- Open 9-5 M-F 20 hours per week part-time, 35 hours per week full-time. Negotiate actual schedule and hours with employer.
Wages:
- Start at $16.00 per Hour, Depending on Experience, Depending on Qualifications
Language skill requirement or preference: We represent Spanish speaking clients who call the office and send the office emails and text messages and this position needs to respond to those calls, emails, and text messages.