Senior Administrative Coordinator at Land O'Lakes, Inc. in ARDEN HILLS, Minnesota

Job Description:

As stated in the Land O'Lakes Job Posting policy, all employees who post for an internal opening must inform their current manager at the time they apply.

Our growth relies on our extraordinary talent. Unlock your greatest potential at Land O'Lakes by continuing to make a difference, driving results and growing your career.

Senior Administrative Coordinator

About Truterra
This Land O'Lakes role supports the company's sustainability and innovation business called Truterra. As the only farmer-owned, farmer-driven food and ag sustainability program in the U.S., Truterra believes farmers have the greatest potential to protect and restore the environment. As a member of the Truterra team, you will be helping bring agronomic insights and industry connections to farmers, so they can protect and restore their land, and unlock its deeper value.

Who are we looking for?
As a rapidly growing business, Truterra is seeking individuals that are genuine, supportive team-players, hungry to collaborate cross-functionally to build better solutions to hard problems and have a meaningful impact in agriculture. The most successful candidates must be comfortable with ambiguity, demonstrate an owner's mindset by being action-oriented, staying solution-focused, adapting to evolving strategies, and repeatedly going the extra mile.
Truterra Administrative Assistant

As the Truterra Administrative Assistant, you will provide a range of critical support by performing a range of diversified and time-sensitive duties. In this role you will be a critical partner to key leaders in executing the day-to-day business activities both within the organization and with external partners. In this role you'll have the opportunity to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment. If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change this is the role for you!

Essential Duties:
Strategically manages interactions and prioritizes people and situations in need of attention. Understands the Truterra business and organizational priorities to proactively, route, research, respond to requests / correspondences and make scheduling decisions

Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested

Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared

Coordinates and prepares drafts of routine and complex presentations for both internal and external audiences; prepares draft letters and memos; proofreads correspondences and presentations

Arranges complex domestic and international travel coordinating pre-departure through arrival details

Ensures proper documentation and timely submission of all expenses and invoices using Concur

Collaborates and partners across other administrative coordinators to aid and provide backup support as needed

Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events

Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product

Ensures contract execution, adds contract to SharePoint site for maintenance, coordinates with finance and accounting for their awareness (for revenue recognition)

Sets up new customers in Toscana by working with credit and master data; coordinates credit application with the customer; prepares customer data updates in the system; communicates with sales and customer service

Creates sales order and contract tracking, ensure the contract is renewed on time

Sets up and pays vendors by requesting W9 from vendor, sets up vendor in Toscana

Requests payments through a check request or through Ariba to include grower payments, carbon certifications, and sales orders

Remains agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the Truterra team

Meet business deadlines which may require occasional working after business hours and/or weekends

Knowledge, Skills and Abilities:
Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation

Possess composure under pressure and demonstrates good decision-making skills

Detail oriented and driven to deliver work with the highest degree of accuracy

Proactively identifies problems and works to resolve them before they escalate

Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment's notice

Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects

Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.)

Ability to maintain confidentiality

Experience/Education required
High school diploma or GED

Up to 10 years of previous experience supporting administrative needs of high-level executives and their teams

Grade:

N16