Catering and Sales Assistant (Advertising/Sales Assistant) at Indiana University in Bloomington, Indiana

Job Description:

Department



ATHLETICS (BA-ATHL-IUBLA)



Department Information



Championship Catering is the premier catering provider for Indiana University and the Bloomington community. We provide catering services for a variety of functions from intimate dinner parties for family and friends to large-scale events for several thousand guests. We provide our services throughout Bloomington including events both on and off campus.



Job Summary



Department Specific Responsibilities

• Performs administrative duties in support of a Championship Catering advertising/sales functions.
• Obtain all information on catering bookings and enter them into the Caterease catering program in a timely manner.
• Responsible for adjusting catering BEO's as needed and closing them in the system to allow them to be billed on a weekly basis. Meets with catering clients to assist booking their events. Enters all catering Banquet Event Orders into catering program. At the conclusion of the event closes the event into catering program allowing event to be billed. Provides clients with menu's, pricing and availability of catering services for their events. Meets with Executive Chef and/or Assistant Director to help develop specialized menus for clients on a as need basis.

General Responsibilities

• Under close supervision, performs routine administrative tasks related to advertising and sales processes.
• Responds to customer inquiries and may assist with providing quotes, terms and conditions, and drafting contracts.
• Distributes bills and contracts, processes payments, and distributes funds to appropriate account.
• Processes documents into the appropriate university database and verifies that information is correct.
• Prepares reports of advertising and sales figures.
• Regularly conveys various product/service and/or advertising options to potential customers and answers basic questions about policies and procedures.

Qualifications



EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Foundational


FLSA: Nonexempt


Job Function: Marketing & Communications


Job Family: Advertising & Sales


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


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Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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