Our client - an esteemed public manufacturing company with a rich history dating back to the 1930s - is seeking an experienced Executive Secretary to join their team, supporting C-suite executives in Naperville, IL! This role offers a unique blend of responsibilities, including SEC filings, HR support, and executive administration like calendar management, travel coordination, office management, and more. If you're looking for a high-exposure role in a stable environment with room for growth, this opportunity is for you!
As their Executive Secretary, you'll play a pivotal role in supporting their CEO, VP of Sales, and CFO in their day-to-day operations. This is a rare opportunity to utilize your skills in a dynamic and challenging environment.
Executive Secretary Responsibilities:
Assist in organizing and submitting SEC filings, including 10K reports, ensuring deadlines are met and projects are completed
Manage HR functions such as benefits administration, onboarding support, and insurance verification
Provide executive-level administrative support to the CEO, VP of Sales, and CFO, including calendar management, meeting coordination, and travel arrangements
Act as the point of contact for internal and external stakeholders, handling inquiries and requests with professionalism and efficiency
Maintain accurate records of executive meetings, including minutes, action items, and voting outcomes
Coordinate office management tasks such as ordering supplies, setting up meetings, and overseeing day-to-day operations
Collaborate with cross-functional teams to streamline processes and improve efficiency within the organization
Executive Secretary Requirements:
Ability to be on site 5 days/week in Naperville, IL
Minimum of 10 years of experience in office management, executive administration, or similar roles
Previous experience supporting C-suite executives preferred, but experience supporting high-level VPs or Directors will be considered
Strong familiarity with SEC filings and 10K reports, with a demonstrated ability to manage the administrative aspects of the process
Experience with HR tasks such as benefits administration, onboarding, and insurance management
Proficiency in Microsoft Office Suite and ERP systems; experience with SyteLine or similar systems is a plus
Excellent organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
Apply now to seize this unique opportunity and take your Executive Secretary career to the next level!
Thank you,
Kristina Hann Project Manager, National Search LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.