This contractor role reports to the Executive Office Operations Manager and Manager, Executive Office & Strategy on a broad range of tasks, corporate and dealer meetings/events and assists with daily responsibilities and projects related to the Executive Office suite.
Roles & responsibilities
Primary responsibilities: • Provides administrative assistance support to the Executive Office, including, but not limited to travel planning and meeting agenda preparation. • Represents the Executive Office suite in a professional and courteous manner while providing superior customer service to all. • Support role for CEO, COO and CFO hosted meeting set-up, including all details - conference room preparation, virtual meeting set-up using MS Teams, invoicing, etc. • Prepares RFAs, agendas and other documents to support the Executive office. Duties include travel management and preparing budget tracking summaries. • Maintains responsibility for key project work in the Executive office including preparing presentations with time tables, key actions, follow-up and other items. • Communicates frequently with outside vendors, Executives and Vice Presidents on a variety of tasks. Excellent written and verbal communication skills are needed. • Provides support on all Executive Office responsible meetings and events, for example, but not limited to: Premier Dealer Experience, All-Field Meetings, Board of Regents, CEO Board Meetings, Executive Office guest appointments, and others. • Liaise with all departments on processing business tasks to support the department duties; for example, invoicing - Accounting; new contractors/new vendors and PO Processing with Procurement.
Qualifications
Education: • Bachelor's degree in Business Administration, Communications, Marketing or a related field
Experience: • Min. 3+ years of experience in successfully managing projects
Skills: • Excellent written and verbal communication skills • Strong organizational skills, high attention to detail • Ability to multi-task and handle multiple priorities • Proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and OneNote
Languages • Fluency in written and spoken English • German language is preferred
Competencies: • Strong interpersonal skills, ability to build relationships with internal and external clients • Functions well under stressful conditions, such as deadlines in a fast-paced environment • Self starter/organized and high attention to detail • Problem Solving and Critical Thinking • Professionalism • Project Management • Ability to operate independently with wide degree of latitude