Work Address: - Bldg 41, 10000 Spectrum Drive, Austin, TX
Seeking an Executive Assistant with a proven track of record of excellence in supporting C-Suite level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Applied Materials. This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.
Responsibilities: • Manage the executive's calendar with precision, ensuring optimal use of time and meeting objectives. • Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels. • Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation. • Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation. • Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services. • Proactively implement and manage efficient administrative processes.
The Ideal Candidate: • Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels. • Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions. • Is proactive, anticipates executive needs, and prioritizes tasks effectively. • Project Management experience is mandatory
Key Responsibilities: • Own the executive's calendar, coordinating across business units and driving collaboration. • Manage domestic and international travel arrangements, ensuring efficiency and productivity. • Initiate and execute ideas to boost organizational morale and employee welfare. • Facilitate and drive completion of strategic offsites, town halls, and large group meetings. • Maintain the executive's partner relationships and encourage regular networking interactions.
Preferred Experience: • 3-5 years as a C-level Executive Assistant. • Experience supporting corporate executives in a fast-paced setting. • Familiarity with managing global travel complexities. • Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).
Academic Credentials: • High school diploma and completion of a business/secretarial program or equivalent experience.
3 Must Have:
1. Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting.
2. Attention to Detail: Being meticulous in understanding the Executive's needs, often reading between the lines to anticipate and address issues before they arise.
3. Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner.
3 Skills:
1. IT Environment: someone who is familiar with IT terminology
2. High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team
3. Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise