Office Administrative Assistant at The Whiting-Turner Contracting Company in Raleigh, North Carolina

Job Description:

Required Knowledge, Abilities, and Skills:

Must have a performance history that demonstrates proven skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills, and the following:

• Maintain a high level of confidentiality and commitment of professionalism.
• Communicate clearly and concisely in both written and oral form.
• Work independently and organize complex clerical tasks.
• Ability to be flexible and adaptable in a variety of situations.
• Meet strict timelines and perform multiple tasks.
  
• Cost consciousness
• Proficiency in the use of office technology & software (Microsoft Teams , CMiC, Office 365, Microsoft Office, Bluebeam, etc.)
• Welcome visitors by greeting them, in person or on the phone.
• Keep field office & office equipment stocked - taking inventory/ordering supplies.
• Request bids for office items (i.e. cleaning), site items (i.e. dumpsters, portable toilets, construction supplies, etc.) as required.
  
• Code general office and project invoices and process them through workflow.
• Correctly code and submit employee credit card reports and vouchers and manage employee vouchers.
• Maintain Subcontractor bidding lists .
• Maintain electronic project files.
• Perform and assist with project specific subcontractor and vendor accounting & administrative related duties, for multiple assigned projects including:
  
• Administer miscellaneous vender setup and payments.
• Administer subcontractor documents including invoices and related documents, insurance & bonds.
• Contact subcontractors to obtain missing information.
• Administer owner applications for payment as requested.
  
• Various data entry as needed.
  
• Coordinate work meeting meals as required.
• Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors.
• Performing other duties assigned
• Commitment of professionalism
  
• Excellent time management skills and the ability to prioritize work.