Contract Support Specialist at VAE, Inc. in Springfield, Virginia

Job Description:

OVERVIEW:

VAE, Inc. is a full service IT Infrastructure Solutions Company focused on building, securing and supporting our clients’ mission critical enterprises. We provide a distinctive array of design, integration and implementation services as well as fully managed service offerings. VAE is at the forefront of leveraging multi-tenant capable technologies and shared IT services to create secure, reliable and cost-effective end-to-end services and solutions. We deliver exceptional infrastructure solutions with extremely talented employees using a client-focused partnering approach.

JOB TYPE: Full-time

LOCATION: Springfield, VA 22151 US (Primary)

JOB DESCRIPTION:

• Support the Sales Department by reviewing and preparing required Request For Quote (RFQ) documentation, (i.e., representations and certifications, vendor information forms, etc.)
• Under the Supervision of the Contracts Manager analyze, prepare, and negotiate Non-Disclosures Agreements.
• Complete tasks related to the administration and execution of Task Orders.
• Compile contract information for management review.
• Plan and organize contract-related meetings, and ensure all parties have the relevant information.
• Responsible for ad hoc or other tasks relevant to the role.
• Prepare contract documents (i.e., contract mods); collect, manage, enter data; monitor and track various contractual activities; manage contract records.
• Create and manage reports for status and action tracking.
• Manage monthly and quarterly reports as required by the contract.
• Assist with procurement documents, audits, pulling reports, finalizing documents and/or correspondence and other ad hoc duties.
• Assist with pre-and post-award activities as needed.
• Manage contract requests and track the status of all contracts (i.e., Contracts Weekly Report and Accounting/Contracts Report).
• Prepare and review assigned contracts, identifying potential issues, recommending solutions and ensuring compliance with company policies and regulations.
• Work collaboratively with internal and external stakeholders to ensure contracts are executed effectively.
• Provide administrative support and special projects as needed.

QUALIFICATIONS:

• Minimum Education Required: High School Diploma
• Minimum 2 years of experience in contract management.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Strong oral and written communication skills.
• Ability to quickly adapt to changing work requirements and priorities.
• Strong organizational and analytical skills.
• Ability to develop a working knowledge of contractual policies and procedures.
• Working knowledge of MS Office (Excel, Word, PowerPoint, Outlook), Adobe Acrobat, and various database tools and applications.
• Ability to work independently and as part of a team.

CLEARANCE LEVEL: Ability to obtain and maintain a U.S. Security Clearance

CERTIFICATIONS: none

Equal Opportunity Employer:

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

PI240287450

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