Office Associate at Augusta University in Augusta, Georgia

Job Description:

Office Associate




Job ID: 271597

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:



*







About Us


Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.


The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Location


Augusta University -


Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912



College/Department Information


Our mission in the Human Resources Division of Augusta University is to serve as a strategic resource for making Augusta University a top-tier university that is a destination of choice for education, health care, discovery, creativity and innovation. We enable and enhance the effectiveness of the organization by delivering reliable and creative HR services and solutions that support our customers and advance the university mission, vision and values. We provide HR expertise, strategic and timely support, creative and competent advice, meaningful and courteous service, and efficient and reliable processes.



Job Summary


Under the general supervision of the Assistant to the Vice President of Human Resources, this position provides administrative support to the division of Human Resources. The position assists with the division's fiscal operations and purchasing. The Office Associate helps with the preparation and distribution of division communications and presentations. The position also assists with maintaining IT and building concerns as needed.



Responsibilities


Responsibilities include, but are not limited to:



Provide general administrative support for the division of Human Resources. Includes, but is not limited to: Answer phones; Monitor and respond to division email accounts; Maintain conference room calendars; Schedule meetings and coordinate events. Filing and copying.



Provide support to division purchasing: Maintain and order office supplies; Assist with the preparation of purchase orders. Initiate purchase requisitions.



Assist with building and IT needs: Maintain division printers/copiers; Initiate facilities management work orders as necessary; Initiate IT requests as necessary; Assist with equipment and inventory as necessary.



Assist with division communications & presentations: Gather and compile information; Draft communications in various formats (email, PowerPoint, spreadsheet, etc.)



Provide support for division fiscal operations: Maintain budget records; Retrieve budget reports as necessary; Process check and travel requests.



Other Duties: Act as back-up for Human Resources front desk. Perform all other job-related duties as assigned.



Required Qualifications


with a minimum of one year of office support experience.



Knowledge, Skills, & Abilities



ABILITIES



Ability to recall detail


Ability to work collegially, collaboratively and creatively with others


Ability to work independently and meet deadlines


Ability to maintain confidentiality



KNOWLEDGE



Knowledge of Microsoft Suite, especially Outlook, Word, Excel, and PowerPoint



SKILLS



Excellent verbal/written communication skills


Excellent interpersonal and customer service skills


Highly effective organizational skills



Shift/Salary/Benefits


Shift: Days; Monday - Friday


Pay Grade: 7


Salary: $15.00 - $17.30


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position


Recruitment Period: 4/30/24 - Until Filled


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment


All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.


Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.


For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.



Other Information


This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."


Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity


Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.



How To Apply


Consider applying with us today!




https://www.augusta.edu/hr/jobs/
Search job Opening ID: 271597



Select University Faculty & Staff > External Applicants if you are a candidate from outside the university


Select University Faculty & Staff > Internal Applicants if you are a current university employee


If you need further assistance, please contact us at 706-721-9365




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=271597&PostingSeq=1

















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