Our client, a New York advisory firm, is looking for an Executive Assistant to support their CEO. This role will act as a crucial liaison between the CEO and internal/external stakeholders, managing information flow and contributing to the overall effectiveness of the firm. The ideal candidate exhibits a high level of organizational skills, discretion, and professionalism.
Company: Advisory Firm
Position: Executive Assistant
Location: New York, NY
Hours: 9am - 5pm (4 or 5 days in the office per week depending on CEOs calendar)
Compensation: $110-135K range DOE + Benefits + Bonus Eligible
Key Responsibilities
Calendar Management
Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements across time zones.
Anticipate scheduling conflicts and proactively resolve them to optimize the CEO's time.
Meeting Coordination
Research, organize and prepare materials for meetings, ensuring the CEO is well-informed.
Confidentiality and Discretion
Handle sensitive information with the utmost confidentiality and discretion.
Act as a trusted advisor and maintain a high level of professionalism in all interactions.
Relationship Management
Build and maintain positive relationships with internal and external stakeholders.
Administrative Support
Provide general administrative support, including managing expenses, contacts and spreadsheets.
Inputting data into Salesforce and handling other ad hoc tasks
Special Projects
Assist with special projects and initiatives as assigned by the CEO, contributing to the overall success of the organization.
Requirements:
3+ years of prior SVP level or C-level Executive Assistant work experience, preferably in a small to mid-sized firm
Detailed oriented with strong organizational and problem solving skills
Self-starter with the ability to complete tasks under tight deadlines
Excellent verbal and written communication skills
Comfortable working with ambiguity
Advanced PowerPoint skills and Excel proficiency required