The purpose of the Facilities Manager is to assist in the development of maintenance programs and support, train, and guide the Maintenance Supervisors/Leads, maintenance teams, and sites as it relates to maintenance operations. Position also includes supervision on capital needs as well as light rehabilitations of residential apartment communities. Responsible for developing scope, working with architects and engineers, permitting, contractor bidding and selection, contract negotiations, daily oversight, quality assurance, schedule adherence, reviewing payment applications, and project closeout.
Essential Functions and Responsibilities: • Ensure all company maintenance policies and procedures are implemented and ensuring company standards for the performance of maintenance functions are consistently maintained on communities. • Conducts property inspections as requested by the RVP or Co-President • Ensures property inspection reports are conducted regularly on site and reviews property report quarterly to understand what maintenance or service issues need to be resolved and what maintenance improvements need to be made. • Provide on-going direction, guidance and training to maintenance personnel and property management staff. • Assist in recruiting, interviewing of maintenance personnel. Provide on-boarding training for Maintenance Supervisors/Leads. • Collaborate to enhance policy, processes, and programs to improve maintenance operations. • Evaluate, manage, and contract maintenance operations contractors to gain economies of scale and ensure contractors are meeting the requirements of their contracts. • Promote and practice incident-injury free and sustainability. • Manage and participate in the due diligence process, including organizing and providing feedback. • Coordinate technical training such as HVAC, EPA, appliance repair. • Develop detailed scope and budget for rehabilitations. • Work with architects and engineers to prepare drawings and documentation for permit submittal if capital or rehabilitation warrants. • Work with building departments, municipalities, and expeditors to secure permits if capital id rehabilitation warrants. • Identify qualified contractors and invite to bid projects. • Review bids and make selection of most qualified bidder. • Negotiate contractor agreements. • Monitor costs, schedule, and quality of projects. • Organize and oversee walk-thru, signoffs on all punch-list items.
Position Requirements: • Preferred bachelor's degree in engineering, Architecture or Construction Management. • 5+ years of multi-family construction, capex projects and maintenance. • Strong organizational skills with the ability to manage a multiple project. • Contract negotiation, bidding, and awarding contracts. • Excellent verbal and written communication skills. • Proficient in MS Office Suite • Must be able to travel. • Must possess a strong working knowledge of OSHA standards, fire, safety procedures and MSDS regulations • ENSPIRE/REAC experience a must • Must possess working knowledge of building design, development, construction, and project management processes and procedures, including design/build contracting. Strong working knowledge of management procedures, budgeting, training, and program implementation. • Understanding and ability to repair HVAC, plumbing, electrical, basic carpentry and mechanical systems • Written & oral communication skills required with the ability to present to various levels of the organization as well as to clients. Must be able to clearly communicate both orally and in writing. • Must have a valid driver's license • OneSite Facilities Plus, preferred