Purchasing Clerk at Babcock & Wilcox Enterprises, Inc. in Chanute, Kansas

Job Description:

We are seeking a detail-oriented and organized individual to join our team as a Purchasing Clerk with a focus on Accounts Payable responsibilities. The ideal candidate will be responsible for managing the purchasing process, verifying invoices, reconciling discrepancies, and ensuring timely payments to vendors. The role requires excellent communication skills, a strong understanding of financial processes, and the ability to work efficiently in a fast-paced environment.

• Purchasing Duties:
• Process purchase orders in accordance with company policies and procedures.
• Communicate with vendors to obtain quotes, negotiate pricing, and confirm delivery schedules.
• Maintain accurate records of purchases, including pricing, quantities, and delivery dates.
• Monitor inventory levels and coordinate with relevant departments to ensure timely replenishment of stock.
• Accounts Payable Responsibilities
• Review and verify invoices for accuracy, completeness, and compliance with purchase orders and contracts.
• Code invoices with appropriate general ledger account codes and cost centers.
• Prepare and process payments to vendors via check, wire transfer, or electronic funds transfer.
• Reconcile vendor statements and resolve discrepancies or issues in a timely manner.
• Assist in month-end closing activities, including accruals and reconciliations.
• Documentation and Reporting:
• Maintain organized filing systems for purchase orders, invoices, and payment records.
• Generate reports on purchasing activities, accounts payable aging, and vendor performance metrics.
• Provide support for audits by preparing documentation and responding to auditor inquiries.
• Vendor Relations:
• Establish and maintain positive relationships with vendors and suppliers.
• Address vendor inquiries and resolve billing or payment issues promptly and professionally.
• Evaluate vendor performance and provide feedback to management for vendor selection and negotiation purposes.
• Compliance and Process Improvement:
• Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Identify opportunities for process improvements and implement efficiency enhancements in purchasing and accounts payable processes.
• Participate in cross-functional teams to develop and implement procurement strategies and cost-saving initiatives.

• High school diploma or equivalent; Associate's degree or certification in accounting, finance, or related field preferred.
• Proven experience in purchasing, accounts payable, or related roles.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong analytical skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a dynamic environment.
• Knowledge of procurement best practices, negotiation techniques, and supply chain management concepts.
• Familiarity with ERP systems and electronic invoicing platforms is a plus.