Clerkship Program Coordinator 2 at Augusta University in Augusta, Georgia

Job Description:

Clerkship Program Coordinator 2




Job ID: 271614

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:



*







About Us


Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.


The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.


Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Location


Augusta University


Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912


Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904



College/Department Information


The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.



Job Summary


The responsibilities include, but are not limited to:

• Maintain databases of the Augusta campus, track assignment student grades into the Banner System periodically.


• Learn and navigate several programs/systems including but not limited to One45, VSLO, D2L, Teams, Zoom, Microsoft suite, and SimCapture.


• Arrange meetings and take minutes as needed.


• Complete travel authorization for curriculum faculty.


• Assist with day-to-day activities including proctoring exams, registration, monitoring of curriculum inbox, credentialing, complete CIRs, etc.


• Interface with faculty, students, and staff as needed.


• Ensure data is accurately transmitted in a timely manner.


• Ensure all deadlines are met and assist team with deadline reminders.


• Attend curriculum meetings.


• Performa all other job-related tasks as assigned.

Responsibilities


The responsibilities include, but are not limited to:

• Proctoring of NBME exams, CBSE exams, setting up zoom calls and rosters, and notifying students of their exam information.


• Monitoring of curriculum inbox, attending to drop/add requests, transcript requests, forms.


• Maintaining credentialing for our students will need to transition to ACEMAPP so will need to train, and monitor the credentialing application for students.


• Course assistance with orientation schedules, uploading of documents into one45, emails to students, day to day emails to students and faculty.


• Grade monitoring and submission in one45, attention to detail, excel spreadsheet reviews with course directors and curriculum faculty.


• Other activities as specified (assisting with other activities, helping with student affairs run activities).

Required Qualifications



Educational Requirements



Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.



Knowledge, Skills, & Abilities



ABILITIES



Ability to maintain confidentiality and meet deadlines


Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases Ability to work independently; exercise sound judgment; make responsible and timely decisions



Shift/Salary/Benefits


Shift: Days/M-F


Pay Grade: 15


Salary: Minimum $18.71/hour - $25.26/hour


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position


Recruitment Period: 05/02/2024 - Until Filled


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment


All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.



Other Information


This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.


Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity


Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.



How To Apply


Consider applying with us today!



https://www.augusta.edu/hr/jobs/



Select University Faculty & Staff > External Applicants if you are a candidate from outside the university


Select University Faculty & Staff > Internal Applicants if you are a current university employee


If you need further assistance, please contact us at 706-721-9365




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=271614&PostingSeq=1

















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