PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Space Systems Division Support at Southwest Research Institute in San Antonio, Texas

Job Description:

Who We Are:


The Department of Space Instruments and Payloads is responsible for the development of spaceflight instrumentation, structures, and payloads. We design and fabricate custom solutions to answer or solve a complex situation not yet delivered by industry, as well as leverage our heritage platforms to accommodate a variety of payloads.


Objectives of this Role:

• Provides clerical and administrative support to Space Instruments and Payloads department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed.


• Must be detail oriented, possess strong organizational skills, have the ability to multi-task and take own initiative to complete necessary tasks.


• Must be able to work under pressure with very short turn-around times.


• Be highly proficient in M/S Word, PowerPoint, Adobe and Excel and Teams.


• Willingness to learn and keep up with current technology.


• Must have very good verbal and written communication skills.


• Maintaining confidentiality is important for this position.


• Be able to take initiative and follow through on assignments with limited supervision.

Daily and Monthly Responsibilities:

• Provide meeting planning and logistics, manage calendars, coordinate meetings, schedule TEAMS meetings.


• Keep track of project manager's project deliverables schedule and updating the Tracker system.


• Coordinate interviews and knowledge of the CATS system.


• Review, format and submit proposals and various types of reports requiring attention to details and formatting skills.


• Process PC-7's for Proposals and Project Record Sheets. Familiarity with basic accounting concepts is a plus.


• Coordinate travel itineraries and make reservations for domestic and foreign travel, and prepare the travel authorizations and expense accounts for the travelers.


• Review timesheets and close-out process at the end of each pay period.


• Will require working with payroll on timesheet issues.


• Become knowledgeable on SwRI's policies and procedures and correspondence protocols.


• Prepare purchase requisitions and check requests.


• Occasionally will need to ship equipment, both domestically and internationally.


• Prepare the necessary documents.

Requirements:

• Requires a high school diploma or equivalent.


• Secretarial/Administrative skills and work experience.


• 10-15 years: Proficient in M/S Word, Adobe, Excel and PowerPoint.


• A valid/clear driver's license is required.

Special Requirements:


Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.


Job Locations: San Antonio, Texas


For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

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