Executive Administrative Assistant at Kihomac in Layton, Utah

Job Description:

Description



Expertise and Functions: Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses Prepare agendas, schedule meetings, maintain calendars, and conference room schedules Assist with development and implementation of program schedules and project plans Use government travel systems to ensure travel is efficiently scheduled Plan and execute organizational activities for both internal and external agencies Determine customer requirements and translate these requirements into organizational plans Analyze business and technical processes to develop and implement new and modified processes and policies Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities Other duties as assigned



Requirements

• Education/Training (both required and desired):
• Associate's Degree in managerial field desired
• Bachelor's degree in business administration or related field preferred

• Experience:
• 2+ years of experience supporting management personnel
• Experience supporting management personnel within the DoD preferred
• Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
• Excellent interpersonal, verbal and written communication skills, both oral and written
• Demonstrated ability to quickly adapt to emerging requirements
• Excellent customer service skills (trusted and reliable, prompt and attentive)
• Strong initiative and an ability to organize daily tasks and manage multiple responsibilities


• Ability to prioritize workloads effectively

• Preferred Education, Experience, & Skills
• Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
• Experience and proficiency with Jira and Confluence
• Experience with government contract requirements including contract deliverables
• Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
• Experience with complex organizations and working with other business teams
• Prior experience with DoD Acquisitions Programs and/or weapons systems
• Prior experience with ICBM programs

• Security:
• Must be a US citizen
• Active DoD issued clearance at level Secret required
• Active DoD issued clearance at level Top Secret preferred

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources