Workplace Experience Assistant/Receptionist at Wilshire in Santa Monica, California

Job Description:

As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes. For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.

Wilshire advises on over $1 trillion in assets for some of the worlds largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide.

Wilshire is looking for a Workplace Experience Assistant/Receptionist to support daily operations in our Santa Monica office.

• Serve as the face of Wilshire; greet and welcome visitors and clients with a positive, helpful attitude
• Ensure a pleasant and productive workplace environment, including overseeing cleanliness, safety and maintenance of the front desk, lobby, common spaces, and conference rooms
• Act as a point of contact for employees, providing assistance and information on office services, amenities, and events
• Serve as a culture carrier within the company; help plan and execute company events including luncheons, holiday parties, etc.
• Act as liaison to the IT department for troubleshooting office AV equipment and ad hoc projects
• Manage facilities needs such as conference room reservations, external visitors through the security portal, and catering as needed
• Assist with mail, office supplies, and facilities maintenance, including issuing work orders for building and office vendors
• Create Purchase Orders and provide other administrative support for colleagues such as scheduling and expense reports
• Assist with or lead special projects as they may arise
• Constantly look for opportunities to improve the workplace experience for yourself and your colleagues

• 1+ year previous experience as a receptionist in a professional environment
• Financial services industry experience a plus
• Ability to be punctual and maintain a satisfactory attendance record
• Excellent verbal and written communication skills
• Excellent organizational skills; detail-oriented with the ability to work under pressure
• Ability to multi-task and handle multiple incoming calls and guest check-ins
• Ability to maintain confidentiality and handle sensitive information
• Comfortable interacting with high-level business individuals
• Ability to utilize Microsoft products, including Outlook, Teams, Word, Excel and PowerPoint

• This position will work on-site out of our Santa Monica office
• We offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable & comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.

The pay range for this position is $26-$27.50/hour. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience. The total compensation package includes eligibility for an annual discretionary bonus and a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.

Visit www.wilshire.com for additional company information. 

Wilshire is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5.  As such, you may be required to disclose your prior political contributions.  

We are an equal opportunity employer, which means we afford equal employment opportunity to all individuals regardless of race/ethnicity, creed, color, religion, sex (including gender and gender identity), national origin, ancestry, age, marital status, veteran status, citizenship status, disability, medical condition (as defined by California Government Code section 12926), or sexual orientation.  Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment.  In addition, Wilshire adheres to the equal employment opportunity requirements of all states and localities in which it does business.  We are completely committed to these principles not only because of the various laws which address these subjects, but because it is the right thing to do for our employees and clients to thrive.

If you have a disability, and require reasonable accommodations in the application process, contact Human Resources at ApplicantAccessibility@wilshire.com or 310-584-6011.

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