Construction Project Admin at Beacon Hill Staffing Group, LLC in Raleigh, North Carolina

Job Description:

Construction Project Administrator

We currently have 8 construction project managers and 1 chief estimator. T he Project Administrator will support 2 Project Managers with the administration of their projects. Project Managers typically handle 2-4 projects at a time.

We are seeking an Project Administrator who is friendly, organized, detail-oriented, an excellent communicator, a team player, and has strong critical thinking and computer skills. This individual should be able to handle a wide variety of different tasks and to prioritize their work accordingly. Familiarity with the construction industry is preferred, but not required.

Duties include:
* Supporting the assigned Project Managers:
o Assist with Project Setup:
▪ Permits/Licenses/Bonds
▪ Appointment/Notice to Lien Agent
▪ Notice of Commencement
▪ Bonds & COI
▪ Importing/Setting up budgets in PM software
▪ Ensure project team has all needed paperwork and files

o Preparation, Filing, Sending, and Follow up of Project Documents such as:
▪ Correspondence (Meeting Minutes, Construction Punch Lists, Letters, etc.)
▪ AIA Contract Documents and Change Orders to project Owners & Developers
▪ Preparation and sending of Pay Applications & Invoices
▪ Subcontracts, Purchase Orders, & Change Orders to subcontractors & vendors
▪ Subcontractor Certificates of Insurance
▪ Submittals
▪ Closeout Documents (Warranties, Operation Manuals, final Lien Waivers, etc)
▪ Filing and organization of project documents
o Assist with Estimating support when needed
o Setup & Maintain the online plan room
o Assist with other Project Management administrative tasks as needed

* Support the Administrative/Office Staff:
o Assist with covering the front reception desk/phone
o Assist with file archiving
o Back up to the other Administrative staff during vacations/sick time.


Software Applications:
* Microsoft Office:
o Used Frequently: Word, Excel, Outlook, Teams
o Used Occasionally: Project, PowerPoint, OneNote
* Adobe Pro
* CMiC Construction Software (previous experience not required)


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)