Part-Time Campus Visitation Assistant TP3171 at Stetson University in DeLand, Florida

Job Description:

Part-Time Campus Visitation Assistant TP3171 



var a2a_config = a2a_config || {}; a2a_config.onclick = 1; Staff (Part-Time) --> Admissions/Financial AidDeLand, FL * ID: 1256-280 * Part-Time

The Campus Visitation Assistant is a highly professional, flexible, composed, organized, and personable individual. They will support the Director of Campus Visitation with coordinating and planning all on-campus events hosted by the Office of Admissions, including daily campus visits, shadow visits, open houses, Scholars Day, Hatter Saturday, counselor events, transfer student events, etc. Other responsibilities include answering the phone, providing superior customer service, scheduling meetings for admissions and various offices, tracking data and creating reports, working with sensitive issues requiring high levels of confidentiality, and other duties as assigned.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Employment duties will include, but not be limited to:

Assist with planning, creating, and implementing all on-campus events, including communication prior to events, day-of activities, and post-event communication and evaluationsParticipate in on-campus admissions events in the evenings and on weekendsComprehensive appointment scheduling and organization of faculty, staff, students, vendors, caterers, and entertainmentBrainstorm and implement event concepts and themesIndependently research, recommend, and execute efficiency practices and procedures for office management related to campus visitationAssist with training, guidance, and supervision of student ambassadors; being able to help students grow and learn professional skills is keyProvide support in the Lynn Presentation Room with technology needs of university constituents utilizing the spaceCheck admissions visit requests; this includes responding and disseminating as needed, as well as sending visit confirmation emails to familiesDevelop expertise in CRM and event software systems (Technolutions Slate)Must become knowledgeable about all aspects of Stetson University, including but not limited to academic programs, campus events and activities, orientation, athletics, housing, college policy, and important datesPerform other site and position-specific functions as assignedBased on the needs of the office, the Campus Visitation Assistant may be called upon for other tasks at short notice

Required Skills

• Naturally persuasive and creative problem-solver who thrives in an upbeat environment


• Self-motivated, enthusiastic, goal-oriented individual with superior presentation, communication, organizational, and interpersonal skills


• Have a demonstrated ability to follow directions, manage multiple priorities, and meet goals

Required Experience

Bachelor's degree from a four-year college or university and one (1) year of experience in recruitment, marketing, and event planning, or an equivalent combination of training and experience

Ideal Candidate Qualifications: The ideal candidate's qualifications for this role include:

Superior customer service skills and being proactive and highly organizedThorough knowledge of office systems with the ability to use a range of technology, systems, and software packages; including being skilled in Microsoft Windows, Microsoft Outlook, and Microsoft OfficeInitiative, flexibility, and the ability to make decisions in a fast-paced setting, handle stress in various situations, work in a team environment, and work towards independent and collective goalsDesired qualifications:
Knowledge and use of CRM (Customer Relationship Management Software) Fluency or competency in Spanish
Additional qualifications include punctuality, above-average typing skills, strong verbal and written communication skills, ability and desire to work in an office environment while frequently interacting with prospective students and their families, as well as the Stetson community and the general public

Salary Grade: 5

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