Financial Operations Coordinator at The Ohio State University in Columbus, Ohio

Job Description:

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.


• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:Financial Operations CoordinatorDepartment:John Glenn | College Administration

The Financial Operations Coordinator is expected to provide guidance and consultation to faculty, staff, students, and guests on procurement activities including traveling, purchasing, and PCard management. This individual serves as a liaison to multiple offices on campus and is an expert on entering financial transactions into Workday. The Financial Operations Coordinator assists with regular reconciliation activities and makes various accounting entries in the General Ledger. This individual delivers a multitude of building operations and asset administration tasks in collaboration with others in the college and on campus.

Essential Duties

Procurement & PCard Management. Provide guidance and consultation to faculty, staff, students, and guests on purchasing procedures in accordance with university guidelines. Prepare and submit travel and purchase requests. Serve as a liaison to the Business and Finance Procurement Shared Service Center to resolve issues related to travel and purchasing as well to the Travel Office, the PCard Program Office, Accounts Payable, the Bursar, Shipping and Receiving, the Graduate School, and other university offices and units, as necessary. Confirm the payment of invoices, reimbursements, and other payments. Assist new vendors through the vendor setup process and submit vendor maintenance request forms. Develop and deliver formal and informal travel, purchasing, and other fiscal training as needed. Serve as PCard Manager, advise other PCard Managers in following university policies and procedures, and process PCard maintenance request forms. Maintain an OSU (Ohio State University) Amazon Business Account and assist faculty, staff, and students with Amazon purchases as necessary

Participate in the college's regular reconciliation practices and procedures, including performing weekly, monthly, quarterly, and annual tasks as assigned. Complete all scheduled reconciliations fastidiously and on time. Where appropriate, provide suggestions for Reconciliation Operating Plan, Standard Operating Procedures, reporting, or other related changes to advance college reconciliation processes and outcomes.

Initiate payroll accounting adjustments and payroll costing allocation entries for faculty, staff, and students. Manage the Costing Allocation Intake Form and related communications. When appropriate, identify when Payroll Accounting Adjustments are necessary.

Independently process General Ledger transactions on behalf of all college units. Initiate journal entries upon assignment, including, when appropriate, identifying possible journal entries based on reconciliation findings. These include fund transfers and cost center journals. Process all cash and check deposits. Identify and process all cash sales generated from EFTs received at the university level, including independently managing the financial portion of Cvent transfers. Identify and enter accounting adjustments to correct worktags on expense reports. Ensure correct worktags are used when initiating General Ledger activity.

Building Operations and Asset Administration: In collaboration with the Chief Administrative Officer, support facilities operations and administration. Manage brass key access for Glenn College faculty, staff, students, alumni, vendors, contractors, and guests; perform an audit and related follow-up actions quarterly to ensure all access to Page Hall and inside spaces is up to date. Respond to building access requests and assist in managing the Lenel access system, adding and removing access as needed, and facilitate college leadership's required annual review of access list. Coordinate with the Building Coordinator to ensure daily, working hours, in-person coverage of Page Hall. Create surplus initiations as needed to appropriately decommission university property. Coordinate cost center asset tracking activities to include equipment Inventory, overseeing inspection, repair, and replacement and respond to internal and university audits. Serve as organizational email account owner for miscellaneous Glenn College accounts and update member lists as needed.

Perform other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Desired Qualifications

Workday experience is desirable. This experience could include working in a fiscal assistant or associate role, financial operations coordinator role, office associate role, or another similar role. This experience could also include the processing of financial or business transactions and requisitions

Additional Information:

Application Instructions

Applications will be accepted in Workday through Sunday, May 19, 2024. Please include a resume and cover letter in your application.

About the Glenn College and OSU

The Glenn College is currently ranked 5th in Public Administration and Policy in the Shanghai Rankings of the World Universities. The U.S. News World Reports ranks the College's M.P.A. program 19th overall, 7th in the Public Management and Leadership specialty, and 15th in the Public Policy Analysis specialty in the nation. The college has a vibrant research and learning environment and curricular offerings include the NASPAA-accredited M.P.A., In-Career M.A. in Public Policy and Management, an online Master of Public Administration and Leadership program, Ph.D. in Public Policy and Management, B.A. in Public Management, Leadership, and Policy, a B.S. in Public Policy Analysis, and a variety of undergraduate and graduate minors. The college offers several dual master's degrees with other colleges and departments in the university. The college also offers a wide array of non-degree certificates and training programs including the Military-to-Civilian Leadership Certificate for veterans transitioning to civilian roles. For more information about Glenn College and its faculty members and degree programs, please visit our website: glenn.osu.edu.

The Ohio State University is the flagship public university of Ohio. Its main campus is in the state's capital, Columbus, providing direct access to public sector organizations and practitioners from all levels of government, as well as a large and vibrant nonprofit and philanthropic community. Columbus is the 14th largest city in the United States and has a diverse population and economy and offers many cultural and recreational amenities. Columbus was recently rated by Forbes as the #1 opportunity city in the country and #7 in the best cities for young professionals. Money Magazine rated it #3 for best cities for millennials.

The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status. The university is committed to establishing a culturally and intellectually diverse work environment, encouraging all members of our learning community to reach their full potential. We are responsive to dual-career families and strongly promote work-life balance to support our community members through a suite of institutionalized policies and practices.

Location:Page Hall (0061)Position Type:RegularScheduled Hours:40
Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

Apply Now