Graduate Studies Education Programs Coordinator at Augusta University in Augusta, Georgia

Job Description:

Graduate Studies Education Programs Coordinator




Job ID: 263339

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:



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About Us


Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.


The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom, found online at https://www.usg.edu/policymanual/section6/C2653.



Location


Augusta University- Health Sciences Campus: 1120 15th Street, Augusta, GA 30912



College/Department Information


The Graduate School aims to provide a rich intellectual, academic and research environment for educating students to become leaders in the discovery, dissemination, and application of knowledge. To help facilitate this, our graduate faculty members are selected based on experience in research, scholarship, and education. They are drawn from the faculties of Augusta University's College of Allied Health Sciences, College of Arts, Humanities and Social Sciences, Hull College of Business, Dental College of Georgia, College of Education, College of Science and Mathematics, College of Nursing, School of Computer & Cyber Sciences, and the Medical College of Georgia. Class sizes are small, and the faculty excels in cultivating and modeling supportive, collegial, and professional relationships with students. With outstanding programs in Allied Health, Biological and Computational Mathematics, Biomedical Sciences, Bimolecular Science, Biostatistics, Business, Computer and Cyber Science, Education, Intelligence and Security Studies, Medical Illustration, Nursing, and Public Administration- earning a graduate degree from Augusta University is time well spent!



Job Summary


The Graduate Studies Education Programs Coordinator is responsible for the oversight of 1500+ Graduate School students enrolled in 50+ programs across nine college/schools. The incumbent of this position will be responsible for direct oversight and management in all aspects of approximately 100 students enrolled in the Biomedical Sciences, PhD program. Primary coordinator of multiple enrolled student events throughout the academic cycle. Responsible for other special assignments, duties and/or projects assigned.



Responsibilities


The duties include, but are not limited to:



Responsibilities to include but not limited to:




Graduate School Programs Oversight: Manages active academic records for 1500+ Graduate School students in 50+ programs across nine colleges/schools as well as records for graduated and withdrawn students. Serves as TGS resource for information pertaining to all aspects of enrolled student degree requirements, from enrollment to graduation. Communicates with students and faculty to meet deadlines and prompt for necessary documentation. Maintains the confidentiality of student records at all times. Assists Director with academic probation process and generation of appropriate related correspondences. Distributes, tracks, and processes all TGS forms related to student status ' withdrawals, change of degree, course drop/add, permission to be off campus, etc. Manages the shared TGS Enrolled email account



Biomedical Sciences, PhD Program: Supports Assistant Dean in management of 100+ Biomedical Sciences, PhD enrolled students in all aspects of degree progression from enrollment to graduation. Ensures appropriate course registration in twelve credit hours each semester, tracks program choices, mentor pairings and advisory committee selection for all students, manages correspondences and rubrics related to the comprehensive exams, proposals, dissertations, oversees in-depth tracking of student progress toward meeting degree requirements. Responsible for the preparation and processing of thesis or dissertation packets and submissions, and procedures for defenses and graduation requirements. Entry of program data including mentor information, milestone achievements, and other details of academic progression in student database systems (Banner, JagTrax, etc.) as appropriate. Manages the process for distributing, collecting, and tracking grade and evaluation forms every semester.



Other Doctoral & Program Support: Oversees tracking of student academic progress for seventy-five plus enrolled in the Oral Biology MS, Biostatistics PhD, Nursing PhD, Computer & Cyber Sciences PhD, and Applied Health Sciences PhD programs. Advises students and faculty as needed regarding degree progression requirements for thesis, dissertation, and/or graduation. Submission of documentation for graduation eligibility. Tracks mentor and advisory committee selection for all students. Manage correspondence and rubrics related to comprehensive exams and dissertations. Responsible for the preparation and processing of thesis or dissertation packets and submissions, procedures for defenses and graduation requirements. Documents progress to degree and graduation requirements of three hundred and fifty plus students enrolled in other doctoral programs, including the Doctor of Nursing Practice and the EdD in Educational Innovation. Serves as program support for all TGS Specialist, Master's, and Certificate programs. Tracks progress and maintains appropriate documentation.



Support of Enrolled Student Activities: Coordinates all aspects of annual Graduate School events, including, but my not be limited to Annual Graduate Research Day, Annual Graduate Research Day Awards Banquet, TGS Welcome Back Reception, TGS Swing into Spring Reception. Coordination includes appropriate correspondence between faculty, staff and students, room reservations, catering arrangements, printing of collateral, disbursement of invitations, tracking RSVPs, coordinating volunteers, and serving as the point of contact during the event. Assists in the coordination of student organization activities and meetings as well as student professional development seminars and events on-campus.



Graduate Faculty Council Subcommittee: Provides support for Graduate Council Curriculum sub-committee, tracks status for new graduate program proposals, new/revised courses, and curriculum revisions, through approval processes and maintains appropriate records within TGS. Submits appropriate curriculog actions associated with program needs.



Other: Serves as interface between TGS office and students/faculty/staff and other key offices/units (e.g. Registrar's Office, Student Affairs, etc.). Gather data and prepare, in conjunction with the Director of Business Operations and the Dean, the Graduate School annual assessments for presentation, updates for the AU catalog, and content for applicable web pages. Create content and oversee activity for TGS social media accounts. Create and develop TGS branding materials. Serve as primary contact for TGS Book Club and other TGS Social Events. Perform all other related duties/tasks as assigned by the Director of Business Operations.



Required Qualifications


Bachelor's degree and 2 years of experience and/or Associate degree and 5 years of applicable academic setting experience.



Preferred Qualifications


Bachelor's degree from an accredited college or university and two years of applicable experience OR Master's Degree in a business-related field. Detailed working knowledge of Graduate School policies and procedures.



Knowledge, Skills, & Abilities


Proficient in Microsoft Office and other computer software/databases. Excellent verbal/written communication, interpersonal, customer service, and organizational skills. Ability to be driven, self-motivated, and work independently. Ability to prioritize and manage multiple tasks simultaneously. Ability to adapt to a changing environment. Ability to exercise sound judgment, make responsible decisions, and maintain confidentiality.



Shift/Salary/Benefits


Shift: Days; Monday - Friday (Work outside of normal business hours may be required)


Pay Grade: 14


Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position.


Recruitment Period: Until Filled


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment


All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.



Credit Check


This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.



Other Information


This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."


Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity


Augusta University/ AU Health is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, individuals with disabilities and veterans.



How To Apply


Consider applying with us today!



https://www.augusta.edu/hr/jobs/ Search for Job ID: 263339.


Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.


Select University Faculty & Staff > Internal Applicants if you are a current university employee.


If you need further assistance, please contact us at 706-721-9365.




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=263339&PostingSeq=1

















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