The candidate must enjoy working with data, since data input & processing is a key part of the role.
Hours are between 8.00am to 5:00pm Monday to Friday.
Responsibilities:
Provide general administrative and data entry support to the Production Coordinator
Updating and Maintaining Customer Repair and Service orders
Updating and maintaining the Customer Maintenance Division and always ensuring
Updating and maintaining Maintenance Spreadsheets
Entering Contracts into QuickBooks
Invoicing Customers from QuickBooks
Updating and maintaining Warranties
Updating and Maintaining Customer Snow Contracts
Experience with QuickBooks is required
Who we are looking for:
Organized, analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail.
Highly pro-active; always a step ahead and on top of tasks at hand whilst keeping an eye on the long-term goals of a project
Strong communication, able to relay instructions and decisions clearly both verbally and in writing
To be able to demonstrate workload prioritization, focus to tasks and personal time management
A creative thinker who looks for opportunities to improve existing processes,
Independent, a quick learner and comfortable taking on responsibility and testing new solutions and systems
Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)
Experience with QuickBooks Enterprise is required
A flexible attitude, unphased by unexpected change and ambiguity
A professional individual with a good sense of fun
Skills required:
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
Proficiency in QuickBooks Enterprise
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
A creative mind with the ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
This is a fantastic opportunity to join an expanding business and to be a key part of a dedicated team. Confidence in working independently is essential. Working hours are Monday to Friday 8am to 5pm.