Advising Assistant at University of Houston - Downtown in Houston, Texas

Job Description:

This position is 100% on campus

Hourly Rate: $17.45/hr. or higher, commensurate with experience and/or education 

JOB SUMMARY 

The Advising Assistant provides general assistance and support to students and staff in an advising center.

 

DUTIES 

• Creates suitable communications and processes for targeted groups of students


• Maintains the calendar for events and assists with advisor appointments


• Coordinates the planning, execution, and evaluation of events


• Serves as the primary point of contact for students, assisting them with inquiries and directing them to the appropriate person as necessary


• Organizes, maintains, and retains documents according to relevant protocols and procedures


• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards


• Processes a variety of financial and budgetary documents including, but not limited to, vouchers, travel requests, purchase requisitions, and expense reports

MARGINAL DUTIES 

• Performs all other duties as assigned

 

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• Assists with the supervision of Part-Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• May train and counsel subordinate(s)


• May provide feedback to a supervisor regarding other employees' performance but does not make hiring and dismissal recommendations

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of the advising function in a higher education environment and the related trends, issues, and best practices


• Knowledge of basic office and administration tasks and equipment

Skills:

• Good technical skills, including proficiency in MS Office; strong analytical and problem-solving skills; excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements


• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks

EEO/AA

Required Education:

• Minimum of 60 hours of college coursework

Required Experience:

• Minimum of one (1) year of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS 

• None

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