Posted in General Business 10 days ago.
Type: Full-Time
We are looking for an administrative assistant for the Office of the Dean and other departments in our McGovern Medical School. This employee provides general administrative support to several groups of professionals under general supervision. Performs work that is varied and generally administrative and/or project-oriented. Work occasionally requires the use of initiative and judgment. This position may provide secretarial support. In this case, the administrative assistant will be stationed at the front desk and will become the face and first point of contact for this sensitive area. This office will include a group of twenty professionals who handle sensitive concerns from faculty affairs and administration. This means this employee will need to know how to identify resources, stay calm, and keep things in the strictest of confidence. You need to understand nuances, and you must be able to make decisions effectively. You will also need to become the "go-to" person for many different issues. A high level of confidentiality, communication, and customer service will be crucial for this position. You must present a professional appearance in all aspects, including written and verbal communication since you will be the office's first impression. You will maintain the suite and ensure everyone has supplies and things are running smoothly. This can be a high-traffic area, so the administrative assistant must be comfortable juggling several issues without frustration. A large part of your day could be spent directing visitors and phone calls and then managing projects as time allows.
This is a full-time position that is classified as salaried but non-exempt. It is eligible for all UTHealth benefits, including healthcare coverage and participation in a pension plan administered by the State of Texas. You will be working in an office in the heart of the Texas Medical Center at our McGovern Medical School. This building is accessible by both bus and rail lines from Metro. The work schedule is a typical work week with normal business hours.
What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.
Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:
Position Key Accountabilities:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint, and Outlook is required.
Use of University financial systems may be required.
Minimum Education:
High School diploma or equivalent.
At least an Associate's degree is preferred.
Minimum Experience:
Four (4) years related work experience required.
Prior experience with scheduling, maintaining calendars, and travel itineraries required.
Prior experience preparing meeting materials or general reports is preferred.
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.
For a complete list, please visit www.uthealth-veterans.jobs .
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
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