Administrative Assistant for Counsel for Discipline at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Supreme Court - Agency 5



Location:

Lincoln Job Posting



Hiring Rate:

$22.536



Classification Salary Range:

$1.00 - $1,000.00



Job Posting:

JR2024-00005314 Administrative Assistant for Counsel for Discipline (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):



Job Description:

$3,000 hiring bonus to join the Judicial Branch! The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 79% employer paid health insurance plans, 13 paid holidays, earned paid vacation and additional sick leave, tuition reimbursement and more.


The Counsel for Discipline is currently accepting applications for a full time Administrative Assistant for the Director of the Counsel for Discipline (C4D). This position is responsible for administrative support to the Counsel for Discipline and Staff Attorneys within the division.


Organize and maintain files, disseminate incoming mail/faxes, manage personnel files and administrative information with confidentiality.


Work involves providing advanced and specialized administrative support to Counsel for Discipline and Staff Attorneys, which may include providing maintaining department executive calendar; scheduling and coordinating appointments, meetings, activities, or events; attending meetings and taking notes. Inputs data into TimeMatters (TM) for all new & pending complaints / correspondence / monthly, 6-months & annual reports / discipline histories / judicial nominations / transfers / resignations / reinstatements / bank IOLTA information; records all discipline on TM Misconduct & NSC website; notifies Nebraska State Bar Association, NSC Clerk's Office & Attorney Services Division; also records Private Reprimands and Disability Inactive Status; answers all incoming phone calls; guides new complainants through our grievance process, sometimes refers them to NSBA for their Lawyer Referral Service, Volunteer Lawyers Project or Client Assistance Fund; refers judicial complaint calls to AOCP/JQC; routes outside Attorneys to our Counsel for Discipline Attorneys, or explains to them how to request their discipline history. Composes, edits, and reviews a variety of standard or specialized correspondence, reports, documents, applications, forms, violations, memos, and other applicable materials. Responds to requests for information, in person, via e-mail, and over the phone; provides and explains department policies, procedures and regulations. Organizes and maintains files, such as creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods and performing other related functions regarding C4D as the position requires.


HIRING RATE (during probationary period): $46,874.30 Annually


MINIMUM PERMANENT RATE (after probationary period): $48,046.20 Annually


CLOSING DATE: Open Until Filled


Apply as soon as possible; applications will close when the position is filled.


WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m., on-site, limited local travel required.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation or genetics. The Judicial Branch complies with Veterans Preference Laws.



Requirements / Qualifications:




Minimum Qualifications: Associate degree in related field; and 2 years of advanced administrative support experience; or an equivalent combination of education and experience in a law or business office sufficient to successfully perform the essential duties of the job such as those listed above.



Preferred Qualifications: Experience planning and hosting events. College degree is preferred. Equivalent education or experience will be considered. Knowledge of the judicial branch of government, the organizational structure of the Nebraska Probation/Court System. The ability to speak Spanish is preferred but not required. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.



KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to be a self-starter, a problem solver, and able to organize and prioritize the workload.


• Attention to detail and accuracy.


• Ability to establish and cultivate good working relationships with coworkers, individuals in positions of authority, field staff, and the general public.


• Demonstrates customer services skills including the ability to effectively communicate and deescalate difficult conversations.


• Working knowledge of modern office equipment, including software applications, telephone and video conferencing.


• Proficient in developing, navigating and generating data from databases and spreadsheets.


• Compiling and checking documents, records, and reports to confirm accuracy and completeness.


• Processes and responds to requests for information from supervisors, employees, and other stakeholders.

External Candidates -Please visithttps://statejobs.nebraska.govto complete a State application.



Internal Candidates -apply viaJobs Hub through Workday, here: https://www.myworkday.com/son/d/task/2998$42366.htmld#backheader=true






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply Now