Executive Assistant (Administrative Support) at Volt in Celebration, Florida

Job Description:

Build your future with Volt


Volt is immediately hiring for an Executive Assistant in Celebration/ Orlando, FL.


As an Executive Assistant you will:

• Thoughtfully handle complex calendars

• Manage Travel & expenses for your team

• Proactively resolve issues and pitch in to help

• Coordinate onboarding/offboarding of team members

• Track team time off using Labor Reports in SAP

• Plan recognition and team events

• Order supplies and equipment along with other office management duties

• Prepare reports to be shared with leaders and stakeholders

• Compose correspondence on behalf of leader

• Schedule and host virtual meetings which could include presentation sharing

• Attend meetings to take notes as well as follow-up on action items

• Prepare professional PowerPoint presentations

• Ensure the executive is prepared for meetings and events

• Handle highly confidential correspondence and information with utmost discretion

• Work closely with the Executive on activities, projects, meetings, event planning and office logistics

• Partner with department secretarial staff on office procedures, events, and office logistics

• Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts

This is a Full-time contract opportunity.

The ideal candidate will have:

• 3 years minimum experience in an administrative role

• Proven success partnering and interacting with all levels of employees including Executive Leadership

•Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP and Concur

• Generally tech savvy and willing to learn new skills

• Professional and highly discreet while maintaining absolute confidentiality

• Effective strong verbal and written communication skills

• Ability to be pro-active, resourceful, flexible, and responsible

• Ability to take initiative and anticipate needs

• Extremely well organized and attentive to detail

• Ability to partner effectively and work in a team environment

• Demonstrated innovative thinking and problem-solving skills

• Experience with PO's, ZAP uploads, non-employee onboarding process, casual buyer duties, Outlook distribution lists, IT escalator

• A "can-do" attitude, nothing is too large or too small


Pay Rate: $22.00-26.00/HR


*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.


Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).


Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr_dept@volt.com. Please indicate the specifics of the assistance needed.


Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.


Job ID : 419254