Shift: 8:00 a.m. - 4:00 p.m. (Hybrid- minimum four days in office)
Location: Chicago- Loop
About our client: Established in 1923, our client is a distinguished insurance entity, recognized among America's top 50 shareholder-owned companies and featured prominently on the Fortune 500 list. With a primary focus on commercial lines underwriting, our client caters to the insurance needs of a diverse array of organizations, spanning leading industrial and financial services institutions.
Your Responsibilities:
Provide administrative and clerical support as directed by Office of the CEO ("OCEO") executives.
Assist management with schedule management in Outlook and handling calls from both internal and external sources.
Coordinate onsite and off-site event and hotel arrangements and facilitate meeting coordination.
Schedule travel, process expense reports in Concur, and maintain the attendance calendar.
Generate correspondence for OCEO executives, including word processing/typing of letters, memos, forms, and preparation of agendas, labels, table tents, and meeting summaries.
Greet visitors by phone or in person with exceptional customer service, ensuring a positive first impression while offering appropriate directions.
Complete complex copier and binding projects.
Manage incoming mail and office supply inventory.
Your Qualifications:
Minimum of four years' administrative experience, with prior support of VP-level and C-Suite executives.
Exceptional customer service skills, maintaining a professional and friendly disposition.
Ability to multitask with strong time management skills, ensuring timely completion of tasks.
Tech-savvy with proficiency in Outlook, Excel, Word, PowerPoint, and Concur/travel and expense portals.
Trustworthy and capable of handling sensitive information and situations discreetly.
Experience with onsite and off-site event planning and meeting management.
Strong organizational skills with the ability to prioritize workload, ensuring accuracy, attention to detail, and consistency.
Flexibility in setting priorities and responding to daily workload changes.
Self-starter who works independently with minimal supervision, demonstrating initiative for additional projects.
Excellent written and oral communication skills, with the ability to interact effectively across all organizational levels.
Proficient in communication across multiple platforms.
Ability to present information effectively and professionally to management.
Benefits include:
Medical, dental, and vision insurance, supplemented by options like HSA, FSA, life insurance, and long-term disability
Additional support for hospital indemnity, critical illness, accident, and pet insurance is also offered
Mental wellness is a priority with Employee Assistance Program access
Travel Assistance, funeral planning, and will preparation services are provided for peace of mind
Health and Wellness programs complement a 401K plan for comprehensive support.