Highland Homes, a successful Florida home builder, is now hiring a Purchasing Administrator! The Purchasing Administrator's responsibilities include supporting the Purchasing Team with filing, contracts, Scope of Work, Scheduling and data entry. The position is based at our corporate office in Lakeland, Florida, with regular hours scheduled Monday-Friday from 8 a.m. to 5 p.m. Candidates must live in Central Florida or be willing to relocate to Central Florida for consideration.
Responsibilities:
Responsible for updating vendor task and schedule changes in PS Client per direction from Management.
Posts CM calendars to Egnyte
Sends out Updated construction Schedules on Tuesday and Thursday.
Manages the Docusign account for vendor contracts, Scope of Works, W9 forms and other related contractual documents.
Accountable for maintaining up to date contractual documents for each vendor.
New Vendor Onboarding - train vendors and suppliers on the Highland Homes payment process, vendor portal and Purchase Order procedures.
Upload "Color Sheets" to the portal software ensuring accuracy on Lot and address of color sheet.
Audit Eclare to discover missing pricing, notify subcontractor and follow-up to get the pricing updated into the system.
Create Scope of work addendums as requested by management, send addendums to subcontractors performing related duties and file signed addendums.
Maintain filing, vendor files, Contract files, SOW files, etc.
Manage Company Rebate inquiries and reports.
Accountable for vendor insurance compliance and reporting.
Other tasks as requested
Qualifications:
Minimum High School Diploma or equivalent required
Minimum 1 year of purchasing experience required
Knowledge of the Construction Industry preferred
Strong organizational and management skills, ability to prioritize and take initiative
Advanced PC skills Microsoft Word and Excel
Must be a detail-oriented team player comfortable working in a fast-paced environment with a heavy volume workload
Excellent follow-up, communication (written and verbal), and time management skills
Able to professionally perform multiple detail-oriented tasks with simultaneous deadlines
Central Florida resident or willingness to relocate to Central Florida
Compensation:
Competitive salary
Health, dental, and life insurance
401K matching
Holidays, vacation, and paid time off
Semi-annual team building events and activities
Opportunity for advancement
Cover Letter: Please let us know, in addition to the experience outlined on your resume, why you will be a valuable member of the Highland Homes team.