The Choice is partnering with a prominent trade association in their search for an Executive Assistant to support their CEO. Their office is in downtown Washington DC, walking distance from the Foggy Bottom metro stop. It's a hybrid schedule, minimum of 3 days/week but we are looking for someone with flexibility to go in more often when needed.
The ideal candidate will have:
3-5 years of experience in scheduling, preferably supporting C-level executives or individuals of comparable high-profile status
A Bachelor's degree
Previous Capitol Hill scheduling experience is a plus!
Responsibilities:
Calendar Management:
Efficiently manage the CEO's complex calendar, including scheduling appointments and coordinating various commitments
Travel Arrangement:
Facilitate seamless domestic and international travel arrangements, covering flights, accommodations, and ground transportation
Ensure all travel itineraries and briefing documents meet the CEO's preferences and requirements, maintaining a high level of organization and attention to detail
Expense Reports and Timesheets:
Handle expense reports and timesheets with accuracy and timeliness
Communication:
Serve as the primary point of contact for both internal and external scheduling requests, maintaining clear and effective communication channels
Document Management:
Manage documents efficiently, ensuring all materials are organized and easily accessible
Meeting Support:
Provide comprehensive support for meetings, including logistical arrangements and preparation of necessary materials
Project Management:
Assist with various projects as assigned, demonstrating strong organizational and multitasking abilities