Our client, a NYC based Architecture Firm is seeking an Executive Assistant to provide administrative support to the President and Founder. This is a great opportunity for a proactive and hardworking candidate!
Summary:
Company: Architecture Firm
Position: Executive Assistant to President and Founder
Location: Midtown NYC
Salary: 85-105K DOE plus benefits plus discretionary bonus
Hours: 9:00am-5:30pm plus OT as needed, however must have a 24/7 mentality
Hybrid: 4 days a week in-office, 1 day a week from home.
Bachelors degree preferred
Responsibilities:
Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings; includes arranging preparation such as catering and document distribution
Drafting correspondence, editing meeting minutes, answering, and screening the senior executive's phone calls and directing inquiries to the proper party within the team
Putting together presentations, proposals, and other collateral
Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly
Making travel arrangements (airline and hotel reservations) and processing expense reports.
Light personal support as needed
Take on any day-to-day ad hoc requests and special projects
Requirements:
2 to 5 years of experience supporting a senior executive
Intermediate computer skills including Excel, Word, PowerPoint, Adobe PDF
Demonstrated professionalism, discretion, and experience working with highly confidential information
Strong written and verbal communications skills
Exceptional attention to detail
Demonstrated ability to multi-task, respond to needs quickly and efficiently
Strong interpersonal skills
Previous experience in an architecture firm would be preferred